Administrative Assistant

Job Title: Administrative Assistant

Company: The Hairloss Clinic 

Location: Springfield, VA, USA

Contract Details: Part-time

We are seeking a dependable and patient-focused Part-Time Medical Assistant / Front Desk professional to support both clinical and administrative functions in our medical office. This position plays a key role in ensuring efficient patient flow and providing excellent customer service. Essential Duties and Responsibilities Medical Assistant Duties:

• Prepare patients for examinations and procedures
• Take and record vital signs and patient information
• Assist providers during exams and minor procedures
• Perform basic clinical tasks as permitted by state regulations
• Clean, prepare, and stock exam rooms
• Accurately document patient information in the EHR

Front Desk Duties:

• Greet and check in patients professionally
• Schedule appointments and manage incoming phone calls
• Verify insurance information and collect copays
• Maintain accurate patient demographic records
• Check out patients and provide follow-up instructions

Qualifications

• High school diploma or equivalent required
• Medical Assistant certification or training preferred
• Previous experience in a medical office preferred
• Knowledge of medical terminology
• Familiarity with electronic health record systems
• Strong communication and customer service skills

Physical Requirements

• Ability to stand and move throughout the clinic
• Ability to lift up to 25 pounds

Benefits (If Applicable)

• Flexible part-time schedule
• Supportive work environment

As an Administrative Assistant, you will play a crucial role in ensuring the smooth and efficient operation of our organization. You will be responsible for providing administrative support to our team, managing office tasks, and maintaining records and databases. This is an excellent opportunity for someone who is looking to gain valuable experience in a fast-paced and dynamic environment.

Key Responsibilities:

- Provide administrative support to the team, including scheduling appointments, managing calendars, and coordinating meetings and events.

- Answer phone calls, respond to emails, and handle inquiries from clients and partners.

- Maintain accurate and up-to-date records and databases.

- Prepare documents, reports, and presentations as needed.

- Assist with the organization and coordination of events and programs.

- Perform general office tasks, such as filing, photocopying, and data entry.

- Order and maintain office supplies and equipment.

- Other duties as assigned.

Qualifications:

- High school diploma or equivalent.

- Previous experience in an administrative role is preferred.

- Excellent organizational and time-management skills.

- Strong attention to detail and accuracy.

- Proficient in Microsoft Office Suite.

- Excellent communication and interpersonal skills.

- Ability to work independently and as part of a team.

- Must be able to maintain confidentiality and handle sensitive information.

- Knowledge of child development and education is a plus.