Job Description:
Completes payments and controls expenses by receiving, processing, verifying, and reconciling bills and invoices.
Reconciles processed work by verifying entries and comparing system reports to balances.
Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.
Pays vendors by monitoring discount opportunities, verifying federal id numbers, scheduling and preparing checks, and resolving expense, contract, invoice, or payment discrepancies and documentation.
Ensures credit is received for outstanding memos.
Creates bill payments and issues stop-payments
Process employee payments by receiving and verifying expense reports and requests for advances; preparing checks.
Communicate with Sales Representatives, Collections / AR department and Agents for AP inquiries and resolutions.
Assist with the financial period closings to meet The Board deadlines and requirements.
Bank reconciliations as well as customer and supplier reconciliations
Accounting policy records and Review of accounts and accounting policies at the end of the month
Monitoring of overdue supplier portfolio
Analysis of accounting reports in order to generate proposals for improvements and process optimization
Reconciliation of accounting accounts as well as bridging of accounting records
Processing annual tax forms related to the IRS, as well as tracking IRS and LEVIS requirements
Assist with audits requirements