Assistant to GM

JOB SPECIFICATION

Job title

Assistant to GM

Reporting to

GM

Start date

As soon as possible

About the company

Two wheel electric vehicles

Work location

Phnom Penh, Cambodia

Key responsibilities

Executive and Administrative Support:

• Manage and plan the CEO's agenda according to current topics and assignments.
• Prepare, schedule, and coordinate conference calls and various meetings.
• Participate in meetings, manage note-taking, and write and distribute meeting minutes.
• Ensure follow-up on tasks assigned by the CEO.
• Replace the General Manager in their absence, making ordinary day-to-day decisions, holding meetings, and ensuring accountability.
• Adapt and plan leave according to the management committee's schedule to ensure seamless coverage.

Operational and Performance Management:

• Oversee and manage employees of all departments.
• Manage the good performance of the showroom, offices, consumables, and supplies.
• Monitor spending patterns and budgets, tracking expense reports and verifying supplier invoices.
• Manage purchasing, inventory, maintenance, and other operational functions.
• Develop strategies for improved workplace efficiency and goal achievement
• Conduct employee performance reviews and prepare employee appraisal papers for the CEO.
• Provide direction and support to staff.
• Address employee and customer concerns, liaising between managers, customers, and employees.
• Ensure cross-cutting tasks are completed for all company activities.
• Animate the internal community by organizing meetings, disseminating information, and welcoming new staff.

Administrative and Regulatory Compliance:

• Manage administrative and regulatory aspects.
• o Adhere to and encourage compliance with company policies and procedures.
• o Manage staff absences and participate in recruitment and dismissal processes.
• o Hire, train, and develop new employees, orienting them to the system, services, products, workflow, and policies.

Data and Communication:

• Create reports, analyze, interpret, and present data.
• Ensure follow-up on customer complaints with department heads.
• Draft documents, translate as needed, and respond accurately to internal and external information requests.
• Support the recruitment process with JD drafting, sourcing, and introducing candidates.

Requirements

• Bachelor's degree in business administration, management, or relevant field.
• Minimum 5 years' working experience in a managerial role, preferably in the automotive industry.
• Proven experience in performance and operations management.
• Excellent organizational, leadership, writing, editing, and research skills in Khmer and English.
• Fluency in English; French is a plus.
• Excellent management, time-management, and problem-solving skills.
• Highly result-oriented, with the ability to work independently and long hours when needed.
• Excellent computer skills (MS Office Suite, Internet, Email).
• Strong sense of organization and adaptability.
• Demonstrates responsiveness, adaptability, and resistance to stress.
• Ability to propose solutions and implement them quickly.
• Proactive, reactive, and detail-oriented.
• Ability to question and adapt to changing situations.

Salary range

USD800 USD1200 depending on experiences

Benefits

NSSF

Working days

Mon Friday: 8:30AM 5:30PM, Saturday 8:30AM 12:30PM

Working hours

Interview process

2times

Recruiter contact details

Channita CHEV Recruitment Manager
Cellcard +855 11 55 66 95
Smart +855 81 98 67 67 (telegram/whatsapp)