Admin Officer

JOB SPECIFICATION

Job title

Admin Officer

Reporting to

Operations Manager

Start date

ASAP

About the company

Educations

Work location

Phnom Penh

Key responsibilities

Administrative Management

• Oversee daily operations, ensuring smooth coordination between faculty team, parents, and students.
• Maintain accurate records, including student enrollment, attendance, health documentation, and emergency contacts.
• Handle correspondence, emails, and inquiries from parents and external stakeholders.
• Develop and implement office procedures to streamline administrative tasks.

Financial & Resource Coordination

• Assistance on student fee collection.
• Manage procurement of faculty supplies and facility maintenance needs.
• Manage Admin and Faculty Petty Cash.

Environment

• Ensure a safe, clean, and welcoming environment for children and staff.
• Manage facility maintenance, security measures, and emergency preparedness.

Parent & Community Engagement

• Participate in the organization of school events, and community outreach programs.
• Address inquiries and concerns from parents, providing timely and professional responses.
• Foster a positive and inclusive preschool environment through effective communication.
• Maintain open lines of communication with parents regarding school updates.

Compliance & Policy Implementation

• Ensure compliance with preschool policies, licensing requirements, and local regulations.
• Ensure adherence to child safety regulations and educational standards.
• Ensure Maintain up-to-date knowledge of preschool licensing requirements and government policies.
• Implement policies that support the preschools mission and values.
• Conduct regular audits to ensure compliance with health and safety guidelines.

Requirements

• Bachelors degree in Business Administration, or a related field. - Certification in childcare management or preschool administration may be required in some regions.
• Previous experience in administrative roles, preferably in an educational or childcare setting.
• Familiarity with budgeting, compliance, and facility management.
• Experience in staff coordination, parent communication, and event planning.
• Strong organizational and leadership abilities to manage preschool operations.
• Excellent communication skills for interacting with parents, staff, and external stakeholders.
• Knowledge of safety and sanitation guidelines for early childhood environments.
• Financial management skills, including budgeting and procurement.
• Problem-solving and decision-making abilities to handle administrative challenges.
• IT skills: M365, Social Network
• Perfect Khmer and English writing and speaking.

Salary range

USD 600 to 800 gross

Benefits

NSSF, Public holiday following labour law, Seniority, Pension Fund.

Working days

Mon to Fri

Working hours

8:00 am to 5:00 pm

Interview process

2 rounds

Recruiter contact details

Jeudy LENG Senior Recruitment Consultant

Cellcard +855 89 611 377

Smart +855 81 435 666