Job Openings Receptionist cum Admin Officer

About the job Receptionist cum Admin Officer

At Topica, our mission is to make education accessible to everyone and enable lifelong learning. We’re a multidisciplinary team that’s passionate about creating products that improve people’s lives. We believe our growth would come by building a core team that will focus exclusively on how to make world-class products.

What will you do?

1. Receptionist:

- Receiving incoming telephone calls, documents and transfer to related person. Arrange and control the meeting rooms.

- Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.)

- Welcome visitors warmly, make sure they are comfortable, instruct them to meet people

- Maintain a clean and organized reception area

- Ensure knowledge of staff movements in and out of organization

2. Admin tasks

- Register/update/cancel company access cards/parking card when required and have proper record for tracking and managing

- Payments: process all the payments on time (include monthly payments and others necessary payments)

- Booking: hotel, air ticket, team lunch/ dinner/party.

- Arrange for visiting plan for guest (pick up, transportation, accommodation…)

- Order beverage and food for guest and expats when needed.

- Coordinate with HR/Office team to prepare On board/Off board procedure, requirement.

- Other ad-hoc jobs assigned by managers

What do you need to bring?

- Female only.

- College/Bachelor's degree preferably in Hospitality, HR, Business Administration/ Languages

- Good command of spoken and written English

- Having more than 1 year-experience in receptionist/admin task

- Teamwork player, relationship building, and coordinative skills; must be able to work with diverse team members across locations

- Honest, dedicated, hard-working, can-do attitude, pleasant organization and team work skills

What will you gain?

  • Flexible working hours
  • Fast paced and multinational working environment
  • Supportive and professional colleagues
  • Awesome & open co-working space
  • Internal Training (Technical & Functional); Opportunities for English Training

You will be joining Topica at the beginning of an exciting journey, and will be given a large degree of freedom in shaping and impacting your role. We provide an environment where you can be best of yourself, grow with us and together we make it work. You will play an important part in helping us reach the next destination.
Furthermore, we offer an attractive remuneration package, with benefits, matching our requirements and expectations.