Virtual Assistant Administration & Systems Support (Electrical Industry)

Key Responsibilities:

• Manage and streamline administration tasks for the General Manager and field team
• Maintain and organize OHNS documentation, safety procedures (SWMS, ladder tags, etc.), and timesheets
• Assist with project handover manual preparation
• Write and submit electrical certificates via an online portal

• Enter and process invoices accurately and on time
• Manage purchase orders (POs) and progress claims within Simpro
• Support bookkeeping processes and assist in maintaining financial records

• Assist in the integration of Safety Minder into Simpro
• Create and maintain clear video process guides for training and onboarding
• Proactively suggest and implement system improvements to streamline operations

• Follow up and chase outstanding tasks to completion
• Communicate clearly and confidently with internal stakeholders like Lauren and Andrew
• Manage deadlines and ensure timely task delivery

What We're Looking For:

• Excellent written and verbal English skills
• Highly organized, analytical, and process-driven
• Self-starter with the ability to identify gaps and fill time productively
• Confident and proactive in following up to drive results
• Ability to learn new software platforms quickly (experience with Simpro & Xero highly valued)
• Familiarity with Australian safety and compliance documentation (preferred)

Bonus Skills (Not Required but Nice to Have):

• Experience in the electrical, construction, or trades industry
• Background in bookkeeping or financial administration
• Prior knowledge of Xero, Safety Minder and/or Simpro systems