Virtual Assistant Administrative & Project Support for a Construction Industry

Job Title: Construction Office Support Assistant (Virtual)

Position Type: Remote | Part-Time  

Responsibilities:

• Monitor and respond to emails in a timely, professional manner

• Review and double-check invoices using Xero against quotes before sending

• Manage calendars and schedules, ensuring they are accurate and up to date

• Contact trades to confirm scheduling and update Buildertrend accordingly

• Gather details for variations and prepare them in Buildertrend as needed

• Manage social media by posting regularly with relevant images and captions

• Send contracts to clients, track signatures, and store documents properly

• Assist in developing and managing a process for SWMS (Safe Work Method Statements)

• Perform basic website updates and light content maintenance

• Provide general administrative and project support as required

Preferred Skills & Experience:

• Familiarity with Xero and Buildertrend or similar project management tools

• Excellent communication and organizational skills

• Attention to detail and ability to work independently

• Experience in construction admin or VA roles is a plus

• Basic understanding of social media and website content management

Perks & Benefits:

• Permanent Morning Shift (Monday-Friday)
• Paid Australian Holidays
• Signing Bonus
• Birthday Gift Certificate
• Monthly Meal Voucher
• Annual Loyalty Bonus
• Opportunity to work with a dynamic team & diverse clients
• Work from anywhere with a stable internet connection
• Bi-Monthly Payouts
• Opportunity to earn incentives & bonuses
• Outstanding people culture & non-toxic work environment
• Opportunities for growth & career advancement