Virtual Assistant Admin & Operations Support (Construction Industry)

Virtual Assistant Admin & Operations Support (Construction Industry)

We are seeking a highly organized, detail-oriented, and tech-savvy Virtual Assistant to provide comprehensive administrative and operational support to our team. This role is ideal for someone with experience in the construction or electrical industry and proficiency in tools like Simpro and Xero.

Youll play a critical role in ensuring smooth day-to-day operations by managing communications, assisting with quoting and bookkeeping, maintaining catalogs, and supporting both internal workflows and client-facing activities.

Location: Remote

Employment Type: Part-time

Industry: Construction (Electrical preferred)

Key Responsibilities:

• Phone and Email Management
  Handle incoming phone calls and professionally manage email communications, ensuring timely responses and appropriate follow-ups with clients, suppliers, and internal team members.
• Quote Setup
  Accurately prepare and send quotes based on client specifications and internal templates, ensuring all pricing, scope, and item details are correct and clearly documented.
• Basic Bookkeeping and Daily Reconciliation
  Assist in creating and sending invoices, performing daily bank reconciliations, payroll and organizing financial documents using Xero or similar accounting software.
• Ordering Materials
  Coordinate with suppliers to source and order materials as required for projects, ensuring availability, accuracy, and timely delivery to job sites.
• Task Monitoring
  Track progress on active tasks and projects, update internal systems, and follow up with relevant team members to ensure deadlines are met.
• Simpro Catalog Management
  Maintain and update the product and service catalog in Simpro, ensuring all entries are accurate, categorized, and easy to reference for quoting and purchasing.
• Administrative and General Office Tasks
  Perform a variety of admin duties including data entry, digital filing, preparation of documents, appointment scheduling, and maintaining internal records.
• Ground Plan Setup
  Assist in organizing and setting up basic ground or project layout plans, ensuring documents are properly stored and accessible.
• Social Media Management
  Support in scheduling, posting, and planning content for social media platforms, ensuring a consistent and professional online presence.

Qualifications:

• Proven experience as a Virtual Assistant or in a similar administrative support role
• Proficiency in Simpro and Xero (or equivalent platforms)
• Excellent attention to detail and ability to manage multiple tasks efficiently
• Strong English communication skills, both written and verbal
• Experience in the construction industry, particularly in the electrical trade, is a strong advantage
• Familiarity with productivity and communication tools such as Google Workspace, Microsoft Office, Canva, and social media platforms

Benefits:

• Permanent MORNING SHIFT Mondays-Fridays
• Paid Australian Holidays
• SIGNING BONUS
• Opportunity to work with a dynamic team and diverse clients
• Work from anywhere with stable internet
• Bi-monthly payouts
• Opportunity to earn incentives and bonuses
• Outstanding people culture and non-toxic work environment
• Opportunity for growth and advancement

If you are a self-starter, have a strong work ethic, and are looking for a challenging and rewarding position, we encourage you to apply for this role. Join our team at TGY Trade Virtual Assistants Opc and be a part of a dynamic and innovative company.