Comitee Planner/ Executive Assistant with French

We are recruiting an Comitee Planner/ Executive Assistant role with direct exposure to Board members and Top Management, reporting directly to the CEO. This is a high-visibility position in an international environment, offering strong learning potential and opportunities to get involved in cross-functional and transversal projects.

The role combines classic executive support with process optimization, communication management at Board level, and involvement in digital and AI-driven initiatives.

Key Responsibilities

Board & Committee Support

• Support the planning and organization of Board and Committee meetings
• Prepare agendas, coordinate logistics, and summon participants
• Attend meetings, draft accurate minutes, and ensure follow-up on action items
• Communicate key decisions and agenda changes to relevant stakeholders

Executive Support & Communication

• Prepare executive-level presentations and briefing materials (PowerPoint, Canva)
• Ensure effective communication between Board members and internal committees
• Draft, translate, and distribute meeting minutes and executive documentation

Process Optimization & Projects

• Contribute to the optimization of internal processes and workflows
• Prepare and update procedures within the scope of responsibility
• Participate in digital transformation and AI-related initiatives (e.g. ChatGPT, digital tools)

Administrative & Travel Support

• Support Board and executive travel planning (domestic and international)
• Assist with the preparation of high-level visits and meetings

Candidate Profile

• 2–3 years of experience as an Executive Assistant, Administrative Assistant, or similar role
• Strong organizational and time-management skills, with the ability to prioritize effectively
• Proactive, detail-oriented, and results-driven
• Interest in AI, digital tools, and process improvement
• Fluent in English (mandatory); French at B2–C1 level
• Comfortable working in an international and fast-paced environment