Personal Injury and Products Liability Legal Assistant

About Traub Lieberman

Traub Lieberman is a nationally recognized law firm with more than 90 attorneys across offices throughout the United States. We provide a full spectrum of legal services across 18 diverse practice areas. As we continue to grow, we are expanding our St. Petersburg office and are seeking a dedicated Legal Assistant to join our collaborative, supportive, and family-oriented team. This is an exciting opportunity to be part of a dynamic environment and contribute to shaping the future of our firm.

Position Overview

The St. Petersburg office of Traub Lieberman is seeking a dynamic, professional, highly skilled legal administrative assistant to participate in all phases of litigation, preferably with a background in personal injury and products liability. You will be an integral part of an exceptional litigation team. The ideal candidate should be a well-organized self-starter who can manage a high volume of work with accuracy.

Traub Liebermans' St. Petersburg office is seeking a dynamic and highly skilled Legal Administrative Assistant to support all phases of litigation, with preferred experience in personal injury or products liability. As a key member of our litigation team, you will play a vital role in delivering exceptional service to our clients. The ideal candidate is a proactive, well-organized self-starter who thrives in a fast-paced environment, demonstrates accuracy and attention to detail, maintains a positive attitude, and works collaboratively with colleagues. This is an excellent opportunity to grow within a vibrant, supportive, and family-friendly office setting.

Key Responsibilities

• Prepare, edit, and format a variety of legal documents, including correspondence, memoranda, pleadings, motions, discovery requests and responses, stipulations, and other complex litigation materials with a high level of accuracy and attention to detail.

• File documents electronically in both State and Federal Courts and have a strong working knowledge of Florida's ePortal system, judicial scheduling procedures, and Federal ECF

• Maintain and monitor litigation calendars, including court deadlines, hearings, and trial schedules.
• Proofread legal documents to ensure proper formatting, grammar, spelling, and consistency.
• Conduct conflict checks and prepare necessary documentation for new file openings.
• Organize, manage, and maintain electronic legal files and case documents.
• Schedule and coordinate hearings, depositions, mediations, independent medical exams (CMEs), meetings, and other legal proceedings.
• Manage calendaring for court orders, deadlines, and miscellaneous case-related dates.
• Handle mailing, copying, and distribution of legal documents.
• Maintain clear and professional communication with insured clients.
• Manage and track non-party subpoena responses and follow-ups.
• Monitor and complete delegated tasks and assignments in a timely manner.
• Input attorney-related expenses accurately into the system.
• Review, process, and submit vendor invoices for payment.
• Perform additional administrative or legal support tasks as assigned.

Qualifications

• High school diploma or equivalent required; additional legal or administrative training is a plus
• Minimum of 3 years of experience as a legal secretary or legal administrative assistant, with a focus on personal injury and product liability defense
• Demonstrated ability to effectively prioritize tasks and meet tight deadlines
• Ability to adapt quickly, manage multiple responsibilities, and work efficiently under pressure
• Excellent organizational skills and keen attention to detail
• Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)
• Experience with legal software such as Worldox, iManage, Chrome River, and Aderant preferred; familiarity with billing and case management systems is a plus
• Typing speed of 6080 words per minute with high accuracy
• Positive, professional attitude with a collaborative and team-oriented approach

Benefits and Compensation: Employees in this position are eligible for the following benefits and compensation programs within the first 12 months of employment:

• Paid time off, including vacation benefits, personal leave, sick leave, and holidays
• Comprehensive medical plans, dental, and vision insurance
• Voluntary benefits include AD&D, accident insurance, hospital indemnity insurance, critical illness insurance, and legal services
• Life insurance
• Short-term and long-term disability coverage
• Health Savings Account (HSA)
• Flexible Spending Account (FSA) and Dependent Care FSA options
• 401(k) retirement plan with employer match
• Employee Assistance Program (EAP)
• Employee Discounts
• Employee referral bonus program
• Free parking

Schedule

Monday - Friday, 7-Hour Work Shift

Physical Requirements

Ability to sit for extended periods while working at a desk and using a computer.

Equal Opportunity Employer

We are an Equal Opportunity Employer, and we do not discriminate based on race, color, religion, sex, age, sexual orientation, gender identity and expression, national origin, veteran status, or disability in relation to our recruiting, hiring, and promoting practices.