AP Coordinator

Job Summary

The Accounts Payable Coordinator is responsible for managing all accounts payable functions within the firm. This role ensures timely and accurate processing of invoices and payments, maintains vendor records, and supports the accounting team in achieving financial objectives. The ideal candidate will be detail-oriented, organized, and capable of handling multiple priorities in a fast-paced environment.

Essential Functions

Review and audit incoming invoices and check requests for accuracy and proper authorization.

Process various accounts payable transactions, including vendor invoices, manual and emergency check requests, and electronic payments using the firms accounting software.

Respond to inquiries from vendors, employees, and partners, resolving issues promptly and professionally.

Match checks with corresponding invoices and secure authorized signatures to ensure timely payments.

Scan and archive invoices and supplier documentation for record retention and retrieval.

Maintain an accurate and up-to-date master vendor list.

Identify and follow up on expenditures lacking submitted invoices.

Collect W-9 forms from vendors and prepare 1099 forms at year-end.

Reconcile open payables following each check run.

Provide administrative and financial support to the CFO as needed.

Knowledge, Skills, and Abilities

Solid understanding of accounting principles and general ledger accounts.

Ability to handle sensitive information with confidentiality and discretion.

Strong attention to detail and ability to meet deadlines in a high-volume environment.

Excellent organizational and time management skills.

Ability to work independently and collaboratively, exercising sound judgment.

Professional demeanor with a positive, proactive attitude.

Proficiency in Microsoft Office, particularly Excel (sorting, filtering, and data analysis).

Experience with Aderant and Chrome River is a plus, but not required.

Education & Experience

Minimum of three years of accounts payable experience, preferably in a professional services environment.

To Apply

Please submit your cover letter, resume, and salary requirements to klawrence@tlsslaw.com.