Administrator

Job Description 

We are seeking a detail-oriented and reliable team member to support invoicing, documentation, reporting, and client coordination across operational and financial workflows. The ideal candidate will bring accounting experience, a working knowledge of VAT compliance, and the ability to manage structured reporting and procurement submissions. Experience in the automotive sector is a strong advantage.

Key Responsibilities

• Receive and track service/job requests, maintaining structured records in spreadsheets or tracking tools
• Generate and submit invoices using Zoho Books or similar accounting software
• Ensure invoice accuracy, date alignment, and proper documentation archiving
• Communicate professionally with client contacts to confirm job completion and follow up on purchase orders
• Upload invoices and supporting documents to client-side procurement portals
• Coordinate with internal and external stakeholders to confirm goods receipt and ensure timely payment processing
• Maintain financial logs including invoice numbers, purchase orders, and vendor bills
• Prepare periodic reports summarizing invoicing status, payment timelines, and job completion metrics

Candidate Profile

Applicants should have prior experience in accounting and financial documentation, with a solid understanding of UAE VAT regulations. Proficiency in Zoho Books or similar platforms is essential, along with strong skills in Excel or Google Sheets. The role requires excellent administrative capabilities, attention to detail, and professional written communication. Familiarity with client-side procurement portals and reporting tools is important. Experience in the automotive sector is a plus. Candidates must already hold a valid UAE visa, such as a family sponsorship.

Location:

Dubai, United Arab Emirates