HR & Office Admin

We are seeking a highly organized and proactive HR & Office Administrator to become the backbone of our clients daily operations. This is a dynamic and vital role for someone who thrives in a busy environment where no two days are the same. You will be the go-to person for our employees, providing essential support across the entire employee lifecyclefrom recruitment to onboarding and beyondwhile ensuring our office runs smoothly and efficiently. If you are a people-person with a keen eye for detail and a passion for creating a positive workplace, we want to hear from you.

Responsibilities:

HR Administration & Employee Support:

• Maintain impeccable and compliant employee records, ensuring all data in our HRIS (BambooHR) is accurate and up-to-date.
• Prepare and manage key personnel documents, including employment contracts, work permits, and new hire guides.
• Serve as the first point of contact for employee queries on HR-related matters, providing timely and helpful support.
• Support the payroll process by accurately submitting changes, absences (sick leave, maternity, vacation), and other relevant data.
• Administer employee benefits programs, including health and life insurance.
• Play a key role in the employee onboarding and offboarding processes, ensuring a seamless experience.
• Assist with HR projects, audits, and reporting as needed.

Office & Facilities Management:

• Manage office supplies inventory, including ordering stationery, kitchen provisions (fruit, drinks, groceries), and other essentials.
• Coordinate the office environment by liaising with vendors, handymen, and service providers for maintenance, repairs (e.g., AC, appliances), and facility management.
• Organize and set up meeting rooms, training sessions, and company events.
• Arrange employee travel and accommodation when required.

Requirements;

• A minimum of 2 years of proven experience in an HR administration, office management, or similar multifaceted support role.
• A relevant diploma or qualification in HR, Business Administration, or a related field is preferred.
• Hands-on, practical experience with BambooHR or a similar HR information system is essential.
• Advanced proficiency in Microsoft Office Suite (especially Word, Excel, Outlook, and PowerPoint).
• Exceptional ability to organize, prioritize, and manage multiple tasks simultaneously in a fast-paced environment.
• Excellent written and verbal communication skills in English, with the ability to interact professionally with employees at all levels.
• A proactive, detail-oriented, and discreet approach to handling confidential information.
• Experience in facilities coordination, event planning, reception, or sales support is a strong advantage.

What is on offer?

• Play a central and valued role in a supportive team.
• Enjoy a varied role with opportunities to get involved in diverse projects.
• Contribute directly to the company culture and employee experience.