Site Admin cum PRO

Our esteemed client, an established MNC, is searching for a Site Admin cum PRO:

Job Responsibilities:

• Report directly to the Project Manager and provide full administrative and project coordination support.
• Update organization charts, project directories, weather reports, and manpower records for quarterly and monthly project reporting.
• Manage daily office operations including incoming calls, printers, scanners, Wi-Fi, and staff IT-related matters; liaise with HR/IT at HQ for support.
• Handle workers monthly salary, supplier payments, petty cash, site passes, induction records, and assist with project correspondence and document filing for audits.
• Manage site staff timesheets, leave applications, OT submissions and onboarding of new employees.
• Circulate project correspondence to site staff, ensuring proper endorsement and ISO-compliant filing.
• Understand workers pay policy and process monthly wages accurately and on time.
• Update foreign workers residential addresses, manage their courses, work permit cards, and passports.
• Arrange workers dormitory and transportation logistics.
• Assist site staff in ordering hardware materials and maintain proper records (requisition forms, D/Os, etc.).
• Handle and resolve conflicts, feedback, and complaints related to the project.
• Liaise with internal teams, clients, residents, authorities, and external parties on project matters.
• Prepare circulars, letters, notices, and project progress updates.
• Attend meetings or dialogue sessions when required.
• Report and seek management approval for any proposed action plans affecting project matters.
• Coordinate staff/worker courses and ensure proper documentation and filing.
• Provide general administrative support to the project team and perform any other assigned duties.

Job Requirements:

• Minimum 5 years of experience in site administration or project coordination within the construction industry.
• Diploma/Certificate in Business Administration, HR, or related field (preferred).
• At least 1 WSQ Statement of Attainment is an advantage.
• Strong understanding of site administrative processes, workers payroll, HR documentation, and ISO filing requirements.
• Good communication and interpersonal skills to handle clients, residents, authorities, and workers.
• Meticulous, well-organized, and able to manage multiple tasks independently.
• Proficient in Microsoft Office and basic IT troubleshooting for site operations.
• Ability to work under pressure, maintain confidentiality, and handle sensitive matters professionally.

Additional Information:

• Salary: Up to SGD 3,300 +AWS +VB (1-2 Months)
• Working Location: City Hall
• Working Hours: 5 Days Work, 9am - 6pm

For interested parties, kindly click on "APPLY NOW" or send in your resume in MS Word format to

tstar.recruit.pte.ltd+candidate+jy668x9y9@mail.manatal.com

*We regret that only shortlisted candidates will be notified*

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