Administrative Assistant (Restaurant)

Position Title: Administrative Assistant

Location: Westfield UTC, San Diego, CA
Employment Type: Full-time
Compensation: USD $25–30 / hour + annual performance incentive eligibility

Job Summary

We are seeking a detail-oriented and highly organized Administrative Assistant to support daily operations at a flagship restaurant location in San Diego. This role plays a critical part in ensuring smooth administrative processes, accurate recordkeeping, and effective communication across departments in a fast-paced restaurant environment.

Key Responsibilities

• Manage daily administrative tasks including filing, meeting coordination, and calendar management

• Record and reconcile daily sales and maintain accurate financial records

• Process expense reimbursements and vendor payments in a timely manner

• Support HR operations including employee onboarding/offboarding and personnel file maintenance

• Track employee schedules, attendance, and coordinate payroll and benefits administration via ADP

• Monitor purchasing requests and organize invoices and receipts

• Track inventory-related data and support accurate inventory management

• Prepare operational and sales reports to support management decision-making

• Facilitate effective communication between store leadership and corporate departments

• Provide operational or guest service support during peak periods when needed

• Perform other duties as assigned by management

Qualifications

• Associates degree or above required

• Prior experience in administrative support, accounting, HR, or restaurant operations preferred

• Proficiency in Microsoft Office, especially Excel

• Strong attention to detail with the ability to manage multiple tasks independently

• Excellent organizational and prioritization skills

• Passion for the restaurant or hospitality industry

• Fluent in both English and Chinese (Mandarin) preferred

Physical Requirements

• Ability to stand and walk for extended periods

• Ability to lift up to 30 lbs

• Ability to bend, stretch, and reach for supplies

• Ability to work in temperature-variable environments including refrigerated and hot kitchen areas

• Ability to maintain cleanliness and sanitation standards