Account Payable Accountant

A. PROFILE

Role Title: Account Payable Accountant
Reporting to: Account Payable Manager
Division: Finance Operation & Control
Department / Section: Finance

B. CONTEXT

Purpose: The Account Payable Accountant performs day-to-day financial transactions, including verifying, classifying, computing, posting and recording accounts payables' data. This position is responsible for processing payments to suppliers for goods/services delivered in an accurate, efficient and timely manner.
Context: 

The Finance Department sets the strategic direction and runs day-to-day operations of all finance, procurement and supply chain activities. The Finance Department also ensures the company growth plans are managed from a financial perspective and profit targets are achieved within an acceptable level of risk.

This role is part of the Financial Control division, which handles financial reporting, Financial Planning and Budgeting, Assets Management, Revenue Accounting, GL & Accounts Payable, Financial systems control, Taxation, Logistics and Inventory management.

C. ROLE ACCOUNTABILITIES

Invoice Validation

• Record accounts payable liabilities as per respective purchase orders (POs) or contracts in accordable with approved authority matrix
• Process payments to suppliers for goods and services received in accordance with the terms of payment detailed in the contract or PO.
• Responsible to schedule payment for the vendors within due date and ensuring payment is received for outstanding credit, generally responding to all vendor enquires regarding invoices.

Transactional Accounting

• Enter journal vouchers for bank charges, request for payments, staff salaries and allowances
• Process all request for payments for internal staff as well as external 3rd parties in a timely manner
• Review and monitor payments to suppliers to ensure compliance terms of contract / PO
• Create recurring invoices for all lease agreements according to the terms of payment mentioned on the contract/ agreements
• Respond to queries from suppliers and departments and assist in resolving discrepancies and issues

Reconciliation, Reporting and Compliance

• Generate monthly reports detailing accounts payables status and submit to AP Manager
• Maintain records and supporting documentation for all transactions
• Responsible to prepare E2E reconciling processed by verifying entries and comparing with vendor outstanding payment.
• Prepare currency forecast based on company liabilities/commitments with the help of open contract / PO to enable treasury to ensure availability of sufficient balances in various bank accounts

D. KEY PERFORMANCE INDICATORS

• Timely record and accuracy of payment to suppliers and contractors as per terms and conditions
• Tracking of invoices and update status of payments
• Reconciliation and updating of the statement of accounts for the respective vendors
• Accuracy of Financial Liabilities for Financial Reporting

E. WORKING RELATIONSHIPS & DECISION MAKING

Interacts with:
Internal: all of U9's employees (Locals & Expatriates) at nationwide extent
External: Vendors, Suppliers and Site owners/ landlords

Decision Making

Making the day-to-day payment decision being aligned with the payment criteria as per respective contractual term and conditions

F. EXPERIENCE AND QUALIFICATIONS

Minimum Experience & Essential Knowledge

• 3 – 5 years' work experience in accounting field
• Solid understanding of basic bookkeeping and accounting principles
• Demonstrated experience in accounts payables process and month-end close activities, including reconciliation of statements, ledger accounts and audit confirmations
• Experience conducting financial analysis and preparing reports
• Ability to navigate account information systems
• Proficiency in Microsoft Office applications; advanced abilities with Excel

Minimum Entry Qualifications

• Bachelor's degree in accounting, finance or related field from a recognized university