Admin & Executive Support Officer

JOB PURPOSE

The ideal candidate will be responsible for supporting the People & Culture department by managing administrative tasks, ensuring compliance with company policies, and facilitating smooth People operations. The incumbent will oversee the management of the HQ facility support the Executive team on all administrative matters.

KEY JOB ROLES & RESPONSIBILITIES

Office Administration:

• Oversee daily office operations, ensuring efficiency in administrative processes.
• Manage office supplies, facilities, and vendor relationships.
• Supervise clerical staff and ensure adherence to company policies.
• Coordinate company events, meetings, and corporate engagements.
• Manage business travel plans and ensure seamless execution.

Documentation & Reporting:

• Prepare presentations, reports, and business documents for executives and management.
• Handle filing systems and document control in compliance with company standards.
• Assist in tracking key performance indicators and preparing monthly executive reports.

Communication & Coordination:

• Facilitate effective communication between departments and senior leadership.
• Support People Operations team, including recruitment coordination, welfare & benefits administration, and employee engagement activities.
• Manage official correspondence, including emails, memos, and announcements.

Executive Support:

• Provide direct assistance to senior management, including scheduling meetings, preparing reports, and managing correspondence.
• Coordinate travel arrangements, accommodation, and itinerary planning for executives.
• Act as a liaison between management and internal/external stakeholders.
• Maintain discretion and confidentiality in handling sensitive company information.

EXPERIENCE & ACADEMIC REQUIREMENTS

• Bachelors degree in Business Administration, Office Management, or related field.
• Minimum 3-5 years of experience in administrative and/or executive support, preferably in an FMCG company.

SKILLS & COMPETENCIES

• Strong organizational and multitasking skills.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle confidential information with professionalism.
• Problem-solving mindset and ability to work independently.
• Exceptional attention to details.
• Tech savvy with good analytical ability.

Why Join Us?

We offer a dynamic work environment with opportunities for growth, professional development, and exposure to the fast-paced world of FMCG. If you're passionate about organizational excellence and executive support, this role is for you!