Executive Assistant

Upgradable is seeking an Executive Assistant for the CEO, James Norris. We're looking for someone who is passionate about changing themselves and the world. This person will work closely with James to maximize the value of his time, while also supporting a small team.

Who are we?

Upgradable is an applied research lab aiming to solve human flourishing. Everyone on the planet deserves to live an extraordinary life. We're working hard to make that a reality.

What's our culture like?

We're a principled, thoughtful, high-performing, and agile startup. We deeply value our mission, but at the same time we like to laugh and joke and be human with each other. It goes without saying, but were very focused on everyone's self-development.

Why is this role important? 

As an Executive Assistant, you will dramatically increase the strategic focus of the CEO by helping with the smooth running of his personal and professional work. You will act as a gatekeeper to protect his time and attention by handling a wide assortment of planned and unplanned day-to-day tasks. You will also assist other team members with their work to ensure the organization runs as efficiently and effectively as possible.

What will you do?

• Tackle ad hoc tasks from the CEO and other team members
• Create documents, spreadsheets, slideshows, images, etc.
• Respond to email, calls, and messages
• Manage schedules
• Research
• Write and copyedit 
• Update the website and social media pages
• Arrange travel
• Handle payments
• Run events
• Coordinate media requests

Who is suited for this role? 

Previous experience in an assistant role is desirable, but we are open to hiring someone without it provided they learn quickly.

These words should describe you:

• Rational: able to carefully evaluate relevant considerations and make good decisions
• Sharp: smart, quick-witted, and discerning
• Formidable: a force of nature that makes things happen
• Conscientious: able to reliably deliver high-quality work on time and within budget
• Growth-oriented: deeply focused on improving yourself and the value you offer
• Autonomous: self-directed and intrinsically motivated
• Altruistic: here to do good for the world

The ideal candidate should also have the following skills:

• Organizational: able to juggle multiple priorities and stay on top of a large number of potentially conflicting tasks and deadlines
• Communication: able to succinctly communicate complex information to a variety of audiences both verbally and in writing
• Diplomacy: able to tactfully and effectively relate with people from varied socioeconomic, geographic, and cultural backgrounds
• Software: proficient in Google Apps, Microsoft suite, and other basic software tools
• Discretion: able to maintain the confidentiality of sensitive information

Why should you join?

• Compensation: base salary and generous profit share
• Self-development: dedicated time and support to run your own Upgrade Program
• Professional development: opportunity to build cross-functional skills and expertise
• Impact: substantial amounts of measurable social and environmental impact on the world
• Network: access to our network of experts, partners, and clients
• Flexibility: a fully remote, results-only work environment
• Fun: an environment where playfulness is very welcome

We are an equal opportunity employer and value diversity at Upgradable. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, or disability status. We strive to be a meritocracy.