Executive Assistant

About Uplift:

Uplift is a dynamic agency specializing in global talent search, covering EMEA, LATAM, USA, and APAC. With successful placements in 52 countries, we combine speed and cutting-edge technology to source top executive and mid-senior talent across various functions. Our innovative approach integrates global networks, AI, and advanced recruitment tools. Beyond recruitment, we engage with our audience through our podcast, newsletter, and webinars, ensuring we stay at the forefront of talent acquisition and global HR trends.

About Our Client:

Our client helps construction companies enhance safety, optimize labor productivity, and automate workforce logistics.

Own the CEOs time, information flow, and executive operations to help the company move faster. Responsibilities include managing calendar and communications triage, preparing decision-ready briefs, coordinating travel and events, and supporting light operations (OKRs, board materials, vendor and expense management). The role is 90% business operations and 10% personal assistance.

Key Responsibilities & Outcomes

Calendar & Priorities

• Maintain 6-week rolling calendar with 2 conflicts/month SLA
• Conduct weekly priority review sessions with CEO
• Optimize CEO time allocation and eliminate non-essential commitments

Information Triage

• Route all inbound communications within 2 business hours
• Draft standard replies for routine inquiries
• Maintain a comprehensive decision log and follow-up tracking

Meeting Prep & Follow-through

• Deliver 1-page decision-ready briefs 48 hours prior (context, KPIs, decisions, risks)
• Achieve >95% action item closure rate by next check-in
• Coordinate post-meeting deliverables and stakeholder communications

Travel & Events

• Execute end-to-end travel planning with zero lapses
• Create stakeholder mapping and networking schedules for conferences
• Support the broader executive team with group events and corporate activities

Executive Operations

• Maintain OKR hygiene and quarterly review processes
• Assemble board meeting packages and supporting materials
• Manage vendor onboarding, expense control, and basic project tracking

Stakeholder Management

• Serve as the primary interface for clients, contractors, and government entities
• Uphold response SLAs and maintain protocol standards
• Handle confidential information with complete discretion

Limited Personal Support (10%)

• Coordinate household services and family administrative tasks
• Assist with personal travel arrangements as needed

Must-Have Requirements

• 5+ years supporting C-level executives in startup/high-growth environments
• Bilingual fluency (Arabic/English) with excellent written communication skills
• Riyadh-based with after-hours flexibility for global time zones
• Expert proficiency with Google Workspace, Slack, calendar routing, travel/expense platforms
• Proven discretion in handling confidential and board-level materials

Reporting Structure

• Reports directly to CEO
• Dotted-line collaboration with COO and VP Finance for operations/ expenses
• Cross-functional coordination for travel and events

Compliance & Confidentiality

• Confidentiality Agreement: Strict confidentiality required for all board materials, customer data, strategic information, and government interactions
• Data Handling: Adherence to company data security protocols and Saudi Arabia data protection regulations
• Conflict of Interest: Full disclosure and avoidance of conflicts given access to sensitive business information
• Anti-Bribery & Anti-Corruption: Acknowledgment and compliance with all applicable laws, particularly for government entity interactions