Personal Assistant to the Regional Director

UpSkill is a recruitment agency ready to go the extra mile in order to help candidates find the best possible job opportunity. Our team of experts is well-versed and experienced in consulting and providing long-term HR support.

We believe that being friendly is the best policy, that's why we are eager to help you through the whole lifecycle of recruitment. Our team comes with 15 years of recruitment experience behind its back. At any given moment, we can offer multiple opportunities from different companies in need of a wide variety of talent.

If you are interested in starting a new job, we will present you with multiple opportunities, will be there to answer all your questions, help you prepare for interviews and tests, provide essential feedback and even guide and support you through the process of recruitment all the way up to the first day at your new job.

Our current client is Finnish-owned accounting and auditing company with more than 30 years of experience in providing payroll and accounting services. On their behalf we are looking for a Personal Assistant to the Regional Director to join their team in Sofia. If you are curious about this exciting opportunity, then this might be the chance you have been waiting for!

Responsibilities: 

Strategic & Project Support

• Organize and track internal projects and related follow-ups;
• Participate in strategy development and planning sessions;
• Prepare briefing materials and summaries for leadership;
• Support documentation and reporting for strategic initiatives.

Administrative & Organizational Tasks

• Manage the Regional Directors calendar and schedule meetings;
• Book travel and prepare itineraries;
• Sort, filter, and archive documentation;
• Prepare meeting agendas and take minutes;
• Maintain contact lists and directories;
• Track deadlines and follow up on deliverables.

Operational & Financial Tasks

• Match and verify invoices;
• Assist in collecting payments and follow up on outstanding balances;
• Assist with expense reports and reimbursements;
• Coordinate with finance and accounting teams;
• Support procurement and vendor communication.

Communication & Compliance

• Liaise with clients, partners, and internal teams;
• Assist with Anti-Money Laundering (AML) documentation and communication;
• Prepare presentations or briefing documents.

Documentation & Reporting

• Organize and maintain confidential files;
• Prepare reports or summaries from meetings or data;
• Assist with contract preparation or review;
• Ensure compliance with internal policies and external regulations.

Local Office Management

• Handle Power of Attorney documentation and renewals;
• Manage office supplies and refreshments (e.g., coffee for clients);
• Coordinate office renovations and maintenance;
• Communicate with and manage relationships with the landlord;
• Support onboarding and workspace setup for new employees.

Client & Guest Support

• Welcome clients and guests;
• Bring coffee or refreshments to meetings;
• Arrange hospitality or gifts for visitors;
• Coordinate logistics for client visits or events.

Ad Hoc & Special Projects

• Support strategic initiatives or research tasks;
• Help with internal campaigns or communications;
• Assist in organizing team-building or company events;
• Handle any urgent or unexpected tasks as needed.

Requirements: 

• Highly organized;
• Very good excel skills required;
• Fluent in English and Bulgarian;
• Comfortable handling confidential information;
• Able to manage multiple tasks and adapt to changing priorities;
• Fast adaptive;
• Ability to take responsibility and solve issues independently;
• Business education or interest required;
• Able and willing to travel.

The Company Offers:

• Competitive remuneration;
• Food vouchers;
• Additional Health Insurance;
• Pleasant working environment at the Sofia center;
• Interesting international clients and versatile tasks.

If you meet the above-mentioned criteria, dont hesitate to apply!
We welcome the opportunity to learn more about you!

Please send your CV in English.
Please note that only short-listed candidates will be contacted.
License No.2826. We will treat your application with full confidentiality!