Job Openings Executive Assistant

About the job Executive Assistant

Company Overview:

VargasAndrews is an international professional services firm specializing in business transformations and turnarounds.

To put it succinctly, we exist to transform lives. We passionately embody our values and our mission every day. We believe in 1) Teamwork and Comradery, 2) Hiring and Developing the Best, 3) Agility and Lean Thinking, 4) Customer Obsession, 5) Curiosity and Systemization, and 6) Ownership and Accountability

A lot of companies use their mission, vision,, and values as a poster, the difference is we live them. We are a why organization, not a what organization. It is not what we do, it's why we do it that gets us out of bed every morning.

Our vision is to become an international market leader in business transformations.

Summary of Primary Job Responsibilities:

  • Act as the point of contact among executives, partners, employees, and contractors
  • Manage information flow in a timely and accurate manner
  • Provide sophisticated calendar management for the CEO
  • Prepare necessary reports and presentation materials for meetings and facilitate presentations
  • Take meeting notes, minutes, and status action items, and compile action items in meetings to disseminate to stakeholders
  • Monitor incoming e-mails to identify actions to be taken, and maintain lists of action items for stakeholders
  • Management of social media accounts
  • Creation of social media content and branding

Qualifications: (education, experience, knowledge, skills and abilities typically needed to perform this job)

  • 3+ years experience functioning as a Project Coordinator in a support capacity or 5+ years experience as an Executive Assistant with project management responsibility
  • A Bachelor's degree graduate in business or a similar field
  • Competency in Microsoft Office including Word, Excel, PowerPoint, Planner, and Outlook; Visio or Lucidchart, Canva, and Asana are a plus
  • Digital/social media experience
  • Ability to plan, organize and prioritize conflicting work or demands to successful completion with detail and deadline orientation
  • Demonstrated ability to accurately, efficiently, and effectively manage and maintain workloads and calendars of multiple individuals
  • Strong independent judgment, problem-solving and critical thinking skills
  • Ability to manage the flow of confidential information with discretion
  • Excellent analytical and organizational skills
  • Initiative and self-motivation including the ability to work effectively and proactively with limited supervision both independently and as part of a team
  • Knowledge of file management, transcription, and other administrative procedures
  • Can work in a continuous night shift role