VargasAndrews LLC – Rescheduling, Cancellation & Re-Application Policy

Disclaimer: This policy forms part of VargasAndrews LLC’s independent contractor application process. It does not constitute an offer of work, guarantee of engagement, or creation of an employer–employee relationship in the Philippines.

VargasAndrews LLC is an international professional services firm. This policy applies to all individuals participating in our independent contractor application process. It outlines how interview bookings are managed to ensure fairness and efficiency for all applicants.

1. Booking Commitment

We place high value on ownership and accountability throughout our application process. When you book an interview slot, you are confirming your availability to attend at the selected date and time.

Our booking calendars are often fully reserved, and last-minute changes reduce available opportunities for other applicants.

A booked interview may be canceled by the recruitment team with at least 24 hours’ notice if:

• The role has been filled or is no longer available – We will provide feedback/notification.

• You have already been processed for a VargasAndrews LLC application or by one of our clients within the last 6 months – We will provide feedback/notification.

• A no-show record exists in our application database from a previous process – Feedback will not be provided, but the applicant may appeal by emailing jobs@vargasadnrews.com.

2. Rescheduling

• You may reschedule your interview at least 24 hours before your scheduled time using the rescheduling link provided in your confirmation email.

• Rescheduling less than 24 hours before your appointment is considered late rescheduling and may result in your interview being canceled to allow other applicants to book the slot.

• Late rescheduling may also cause our system to automatically cancel any re-booking attempts for the same application.

3. Cancellations

• If you are unable to attend, please cancel at least 24 hours in advance and notify us of the reason, so the slot can be offered to another applicant.

• Multiple cancellations or late cancellations may result in your application being closed.

4. No-Show Policy

If you do not attend your interview and have not canceled or rescheduled in advance, this will be recorded as a no-show. No-shows will result in your application being withdrawn and may affect your eligibility for future consideration.

Applicants with a no-show record may submit an appeal by emailing jobs@vargasandrews.com.

5. Re-Application Policy

Applicants whose applications are withdrawn due to late rescheduling, repeated cancellations, or no-shows are no longer encouraged to reapply.

All previous application records will be reviewed before considering any future application.

6. Exceptions

We understand that emergencies can happen. If you have a valid, urgent reason for a late reschedule or cancellation, please email your assigned interviewer as soon as possible. Requests will be reviewed on a case-by-case basis.

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VargasAndrews Recruitment Privacy Policy

VargasAndrews values your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, share, store, and protect your data during our recruitment and contractor engagement process, and outlines your rights under applicable privacy laws.

1. Collection of Personal Data

We may collect and store the following categories of personal data:

• Information you provide in your candidate profile (e.g., name, country, email address, phone number).

• Details you enter in our database, such as desired contract rate, motivation for applying, and any relevant information about disabilities (only if necessary for the role).

• Application documents (e.g., CV, cover letter) including work experience, qualifications, and language skills.

• Results from assessments (e.g., personality tests, cognitive ability tests) and video interviews.

• Interview recordings and/or transcripts of interviews you participate in.

• Reference details provided by your referees (if applicable).

• Publicly available professional data from sources like LinkedIn, job boards, or industry publications, used only for recruitment purposes or to verify your application information.

• Information from third parties such as headhunters or recruitment partners.

2. Purpose of Use

Your personal data will be used only for the following purposes:

• To review and assess your application for the contractor role you applied for.

• To communicate with you during the recruitment process.

• To consider you for alternative or future contractor opportunities within VargasAndrews or with our clients (based on your consent or our legitimate interest).

• To respond to unsolicited applications.

• To send you updates about relevant opportunities (only with your consent).

• To process your application through third-party artificial intelligence (AI) tools for screening, scoring, or matching purposes.

3. Data Sharing

We may share your personal data, including interview recordings, with:

• Internal recruitment and contractor engagement teams directly involved in the process.

• Clients for whom the contractor role is being sourced, which may include sharing your CV, interview transcript, and/or recorded interview.

• External recruitment partners engaged to assist in the contractor sourcing process.

• Third-party AI service providers who process candidate information on our behalf for application analysis and shortlisting, under strict confidentiality and security agreements.

We will not sell your personal data to third parties. Any sharing will be limited to what is necessary for contractor engagement purposes.

4. Cross-Border Data Transfers

If your data is transferred to or stored in a country outside your own (including the U.S. and the Philippines), we will ensure that appropriate safeguards are in place to protect your information in compliance with applicable laws (e.g., Standard Contractual Clauses under GDPR, contractual obligations, or equivalent protections).

5. Data Retention

• We retain your data for 36 months from your last application.

• If a suitable contractor opportunity arises after that period, we may contact you to seek consent for further retention.

• You may request deletion of your profile at any time by emailing jobs@vargasandrews.com.

6. Your Rights

Depending on your location, you may have the following rights:

• Access – Request a copy of the personal data we hold about you, excluding internal evaluation notes, proprietary assessment materials, and full copies of recorded interviews. For recorded interviews, we may provide a written summary of your responses instead of the full recording.

• Rectification – Correct inaccuracies in your data.

• Erasure – Request deletion of your data, subject to legal retention requirements.

• Restriction – Limit how we process your data.

• Portability – Receive your data in a portable format.

• Objection – Object to certain processing, such as marketing or future opportunity consideration.

• Withdraw Consent – Where processing is based on consent, you can withdraw it at any time.

To exercise your rights, contact us at jobs@vargasandrews.com. We will respond in line with applicable legal timeframes.

7. Limitations on Access

Certain materials cannot be provided in response to an access request, including:

• Proprietary or confidential assessment content.

• Internal evaluation notes or scoring.

• Full copies of recorded interviews (summaries will be provided instead).

• Information that would infringe the rights of third parties or violate applicable laws.

8. Data Security

We take reasonable technical and organizational measures to protect your personal data from unauthorized access, alteration, disclosure, or destruction. Access to personal data is limited to authorized personnel only, and interview recordings are stored securely.

9. Governing Law

This Privacy Policy is governed by the laws of the State of Delaware, USA. However, local data privacy laws in your country of residence (e.g., GDPR in the EU, the Australian Privacy Act, or the Philippine Data Privacy Act) may also apply and will prevail in case of conflict.

If your application is successful, we may store and process your data in connection with your contractor engagement, in compliance with applicable laws.

Contact:
For any questions or concerns about this Privacy Policy, email jobs@vargasandrews.com.

10. Consent Clause for Position Descriptions

By submitting your application for this contractor opportunity, you acknowledge that you have read and understood the VargasAndrews Recruitment Privacy Notice and consent to the collection, use, processing, and cross-border transfer of your personal and sensitive personal information — including CV, application documents, assessments, recorded interviews, and related recruitment materials — for the purposes of evaluation, communication, and potential engagement as an independent contractor with VargasAndrews or its clients. You also consent to the sharing of this information with internal recruitment teams, clients, external recruitment partners, and third-party AI service providers, in accordance with the Philippine Data Privacy Act of 2012. You understand your rights to access, correct, or request deletion of your data, and that certain materials, such as full interview recordings, are excluded from access requests.