Job Openings HC Administrator

About the job HC Administrator

Purpose:

An ICT distribution organisation is seeking an HC Administrator who will be responsible to keep the recruitment process running smoothly from first contact to first payday. The role owns the paperwork behind every hire, so that each new employee has a complete, compliant documentation pack ready for payroll. The HR Administrator also supports the wider HR team with event co-ordination, inductions, HR documentation, reporting and filing.

Key Job Outputs:

Interview co-ordination and candidate liaison

  • Schedule and co-ordinate interviews, including booking venues and managing interviewer
  • diaries
  • Act as the main point of contact for candidates, keeping them informed at every stage of the
  • process
  • Provide feedback to recruitment agencies and liaise with them regarding available positions
  • Meet and greet candidates on arrival, giving every candidate a professional first impression of the company
  • Prepare and complete interview guides for each interview
  • Type up interview notes accurately and promptly
  • Maintain a positive candidate experience and employer brand

Checks and documentation

  • Conduct reference checks and record the outcomes
  • Collect all required paperwork and supporting documents from candidates and new hires
  • Save and store recruitment documentation correctly, both electronically and in hard copy
  • Ensure all compliance paperwork is complete and meets company and legal requirements
  • Maintain recruitment files and records in accordance with data protection standards
  • Conduct MIE checks

Contracts and payroll handover

  • Draft employment contracts for new hires
  • Compile a full recruitment documentation pack for every new employee
  • Check that each pack is complete and ready for payroll before the employee's start date

Recruitment tracking

  • Update the recruitment tracker daily and prepare documentation for Remco meetings
  • Advertise new positions both on the Company website, internally and on social medial platform

Onboarding and employee experience

  • Put together induction packs and welcome mailers for new employees
  • Co-ordinate HR events, from planning and logistics to on-the-day support
  • Liaise with external service providers and manage their bookings and queries

HR documentation

  • Draft HR documents and contracts, including work-back agreements
  • Assist with writing and updating HR policies
  • Keep company organograms up to date

Reporting, meetings and records

  • Take minutes at HR meetings and circulate them
  • Update HR reports with accurate, current information
  • File documents both electronically and in the filing room, so records can be found quickly

Core Competencies:

  • Microsoft Office proficiency is essential
  • Must be good at Excel and able to use Excel confidentially at an intermediate level including
  • formulars and pivot tables
  • Must be able to use Microsoft Teams
  • Must be able to do intermediate mathematical calculations
  • A natural organiser who genuinely enjoys paperwork and takes pride in getting
  • every detail right
  • Attention to detail (essential): spots errors and gaps before documents go anywhere
  • Perfectionist by nature: holds a high standard for accuracy, neatness and completeness
  • Loves organising: enjoys working with paperwork, documentation and filing systems
  • Administrative strength: manages several recruitment processes at once without losing track
  • Professional communication: confident and courteous with candidates, colleagues and service providers, both in person and in writing
  • Discretion: handles confidential employee and candidate information with care
  • Developed interpersonal skills are important and this person must feel confident to
  • communicate with a variety of different people including senior managers

Qualifications:

  • Matric is essential
  • A Degree or diploma is an advantage
  • An HR qualification will be an advantage

Experience:

  • 1-2 years of working experience will be an advantage
  • FETC/Diploma/Degree in Business Administration would be an advantage
  • Experience working in an office administration type of position is preferable
  • Must be able to demonstrate a history of organizing and planning
  • Must be able to demonstrate a history of managing a large volume of paperwork

Salary: Market related

Should you not hear from us within 2 weeks, kindly consider your application as unsuccessful.

All personal information received will be processed in accordance with The Protection of Personal Information Act No. 4 OF 2013


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