Senior Accountant

Job Description

Position - Senior Accountant

Client Roccoco

Position Overview

To manage and maintain the financial records for companies, Roccoco and Sage & Clay. The role involves daily transaction processing, reconciliation, reporting, invoicing, payroll, compliance, and ad hoc financial analysis.

Systems Used

• Accounting Software: Xero
  Used for managing all accounting and bookkeeping functions, including bank reconciliation, invoicing, and compliance reporting.
• Payroll Cloud payroll

For fortnightly pay runs, managing employee records, and generating annual STP, superannuation and export journal entries.

• Inventory Management: Cin7
  Utilized for inventory tracking, product management, purchase orders, and integration with accounting and eCommerce platforms.
• E-Commerce Platform: Shopify
  Used for online sales and order management, integrated with both Xero and Cin7 for seamless financial and inventory data flow.

Key Responsibilities

Bookkeeping & Transaction Management

• Record daily financial transactions in Xero for both companies.
• Reconcile all transactions with bank entries, including invoices received via email, direct payments, fund transfers, and monthly auto-payments.
• Share weekly lists of unidentified transactions with clients and request relevant invoices.
• Run monthly bank reconciliation reports (Roccoco: 18 accounts, Sage & Clay: 2 accounts).
• Remove error entries and record direct bank entries to finalize reconciliation reports.

Lease & Loan Accounting

• Prepare lease and loan summaries at the start of each agreement.
• Record monthly payments and accrued interest at end of the period.

Invoicing & Receipts

• Record Life platform and Skinflexion invoices weekly and reconcile payments.
• Reconcile receipts and share statements at the month-end.

Tax Filing & Compliance

• Prepare and share monthly PAYG payment details for IAS lodgment.
• Prepare and share quarterly GST and PAYG details for BAS lodgment.
• Finalize annual financial statements, share drafts with management, and address required adjustments.
• Reconcile ATO statement balances with Xero and adjust for interest, payments, and accuracy of IAS/BAS records.

Inventory & System Management (Cin7)

• Verify GL account settings in Cin7.
• Update prices and create new inventory items as needed.
• Add purchase orders when required.

Intercompany Transactions

• Record and reconcile intercompany transactions between Roccoco and Sage & Clay at month-end.

Superannuation & Payroll

• Post fortnightly superannuation entries and reconcile quarterly payments.
• Create new employee records, process leave and run fortnightly payroll in cloud payroll.
• Record and reconcile payroll journal entries in Xero.

Vendor Management

• Reconcile Xero vendor account balances with vendor statements at month-end.

Financial Reporting

• Prepare monthly profit and loss statements with variance analysis.
• Generate accounts payable aging reports.

Ad Hoc Analysis & Reporting

• Prepare financial statement variance summaries over the past three years to analyze expense trends and verify accuracy.
• Prepare financial forecasts for the upcoming year based on current figures.
• Complete EMDG Milestone Reports to support grant applications.

Reporting Line

• Reports to: CEO Roccoco Botanical regarding operations
• Reports to: Brett Robinson regarding technical terms