Job Description:
Project Coordinator
Job Summary:
Support project managers in coordinating and tracking multiple complex engineering projects from entitlements through construction, ensuring timely communication and documentation.
Key Responsibilities:
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Prepare, process, and document plan revisions from inception to approval according to agency requirements and procedures.
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Coordinate new improvement plan and final map submittals and update project schedules.
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Route plans and maps for utility signatures and attend final map submittal appointments as assigned.
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Record and file documents, including final maps and land use application materials, ensuring compliance with agency requirements.
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Communicate with agencies, municipalities, and utilities to follow up on submittal receipts, approvals, and status updates.
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Upload, download, and maintain project documents in organized digital and physical filing systems.
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Prepare and distribute project correspondence, including receipts, letters, and schedules, to clients and team members.
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Act as a liaison between internal project teams, external agencies, and clients for timely coordination and communication.
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Assist with administrative responsibilities, pickups/deliveries, and external meetings as necessary.
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Maintain and monitor permitting needs and project milestones for multiple multi-million-dollar projects.
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Utilize Microsoft Office Suite (Excel, Word, Outlook) at an advanced level; Microsoft Project experience is a plus.
Qualifications & Skills:
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5+ years of experience in project coordination, management, or administration within engineering, construction, or related fields.
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Civil engineering industry experience strongly preferred, with proven success managing projects from entitlements through construction.
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Associates or Bachelors degree in Business Management, Construction Management, or a related field.
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Strong organizational skills; ability to manage multiple responsibilities, prioritize effectively, and adapt to shifting workloads.
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Excellent verbal and written communication skills, including professional business correspondence and telephone etiquette.
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Demonstrated ability to analyze, organize, and oversee documentation processes while maintaining accuracy and attention to detail under pressure.
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Proactive, forward-thinking, and able to anticipate needs, respond to urgent situations, and build strong professional relationships.
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Flexible, resourceful, and able to shift seamlessly between tasks.
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Dependable, punctual, and professional in all interactions.