Property Administrator

About the Role:

As a Property Administrator, you will be responsible for providing advanced customer service support to tenants and vendors.

This job is within the Property Management job function. It is responsible for operating buildings on behalf of a client or group.

What You'll Do:

• Assist management with various administrative tasks, including answering phones, communicating with tenants, preparing expense reports, scheduling meetings, filing, and copying.

• Maintain files, including insurance certificates and leases, ensuring all documents are up to date and in compliance with company policies.

• Work with Building Technicians and vendors to compile a list of maintenance items. Open, coordinate, and monitor the status of work assigned to vendors.

• Review internal lease administration documents such as lease abstracts as directed. Oversee lease administration activities including lease setup, lease changes, and reporting.

• Prepare tenant bills and submit them upon approval.

• Assist in the preparation of monthly and quarterly management reports.

• Submit invoices for payment and purchase orders by entering them into the accounting system.

• Forward original invoices to accounting for processing.

• Recognize and solve typical and atypical problems that may occur in your area of work.

• Evaluate and choose solutions from established options.

• Impact the team through the quality of services or information provided.

• Follow standardized procedures and practices with regular, but moderate, supervision and guidance.

What You'll Need:

• High School Diploma or GED with 34 years of job-related experience.

• A comprehensive understanding of a range of processes, procedures, systems, and concepts within the job function.

• Ability to evaluate and communicate unusual and/or complex content in a concise and logical manner.

• In-depth knowledge of Microsoft Office products (e.g., Word, Excel, Outlook).

• Strong organizational skills with an advanced inquisitive mindset.

• Advanced math skills, including the ability to calculate percentages, discounts, and markups.