Facilities Coordinator

About the Role:

As a Facilities Coordinator, you will work with clients, vendors, and contractors to ensure that facility tasks and work orders are complete.

This job is a part of the Facilities Management functional area, which focuses on all aspects of the operations of a set of assets, providing support to the client regarding repairs.

What Youll Do:

• Work with landlords, tenants, and service providers to make sure they implement and recognize all procedures, policies, and reporting formats.

• Acknowledge and address all client inquiries related to the site.

• Regularly monitor the status of open work orders to ensure their timely completion and closure.

• Review work orders, proposals, department files, and other paperwork submitted by vendors.

• Conduct site walkthroughs to identify and address site issues.

• Follow instructions, short correspondence, and memos and ask clarifying questions.

• Respond to common inquiries or complaints from clients, co-workers, and supervisors.

• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.

• Impact through clearly defined duties, methods, and tasks are described in detail.

• Deliver own output by following defined procedures and processes under close supervision and guidance.

What Youll Need:

• High School Diploma or GED with 2 years of job-related experience.

• Must be self-sufficient and able to work independently; resourceful and proactive in seeking clarification when needed.

• Strong attention to detail.

• Ability to follow basic work routines and standards in the application of work.

• Communication skills to exchange straightforward information.

• Working knowledge of Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint. Experience using a CMMS.

• Strong organizational skills with an inquisitive mindset.

• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups. Purchase Order and/or invoice processing experience preferred.

• Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.