Facilities Coordinator

About the Role:

As a Facilities Coordinator, you will work with clients, vendors, and contractors to ensure that facility tasks and work orders are complete.

This job is a part of the Facilities Management functional area, which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.

What Youll Do:

• Work with landlords, tenants, and service providers to make sure they implement and recognize all procedures, policies, and reporting formats.

• Acknowledge all client inquiries and collect work orders.

• Collect information reports to find out performance and progress status.

• File work orders, proposals, department files, and other paperwork submitted by vendors.

• Monitor activities that happen outside the building, such as proper waste disposal and recycling.

• Follow instructions, short correspondence, and memos and ask clarifying questions.

• Respond to common inquiries or complaints from clients, co-workers, and supervisors.

• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.

• Impact through clearly defined duties; methods and tasks are described in detail.

• Deliver own output by following defined procedures and processes under close supervision and guidance.

What Youll Need:

• High School Diploma or GED with up to 2 years of job-related experience.

• Ability to follow basic work routines and standards in the application of work.

• Communication skills to exchange straightforward information.

• Working knowledge of Microsoft Office products (e.g., Word, Excel, Outlook).

• Strong organizational skills with an inquisitive mindset.

• Basic math skills with the ability to calculate simple figures such as percentages, discounts, and markups.