Job Openings Facilities Coordinator

About the job Facilities Coordinator

About the Role:

As a Facilities Coordinator, you will work with clients, vendors, and contractors to ensure that facility tasks and work orders are complete.

This job is a part of the Facilities Management functional area, which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.

What Youll Do:

  • Work with landlords, tenants, and service providers to make sure they implement and recognize all procedures, policies, and reporting formats.

  • Acknowledge all client inquiries and collect work orders.

  • Collect information reports to find out performance and progress status.

  • File work orders, proposals, department files, and other paperwork submitted by vendors.

  • Monitor activities that happen outside the building, such as proper waste disposal and recycling.

  • Follow instructions, short correspondence, and memos and ask clarifying questions.

  • Respond to common inquiries or complaints from clients, co-workers, and supervisors.

  • Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.

  • Impact through clearly defined duties; methods and tasks are described in detail.

  • Deliver own output by following defined procedures and processes under close supervision and guidance.

What Youll Need:

  • High School Diploma or GED with up to 2 years of job-related experience.

  • Ability to follow basic work routines and standards in the application of work.

  • Communication skills to exchange straightforward information.

  • Working knowledge of Microsoft Office products (e.g., Word, Excel, Outlook).

  • Strong organizational skills with an inquisitive mindset.

  • Basic math skills with the ability to calculate simple figures such as percentages, discounts, and markups.