Contracts Administrator II

Position Description

The Contracts and Procurement Division manages all aspects of contracts, subcontracts, vendor agreements, submissions, and risk management for the performance of R&D, systems integration, technical services, and delivery of software and hardware.

A seasoned Contracts Administrator is needed to support commercial contracts and proposals (both domestic and international).

The ideal candidate will be able to read and interpret requests for proposals (RFPs), purchase orders, and subcontract agreements. They should have a strong understanding of contract lifecycle management and the motivation to work autonomously to meet tight deadlines, with exceptional attention to detail and strong recordkeeping abilities.

Responsibilities:

• Review and administration of a variety of commercial and international contracts and agreements

• Perform proposal preparation activities in compliance with RFP instructions, as part of a proposal team including program and business development personnel in coordination with internal stakeholders

• Track contract milestones, maintain status on contract actions, and process internal contract modification requests

• Create contract information summary reports in compliance with company procedures

• Support audits, regulatory reviews, and corporate governance efforts

• Process internal program close-out activities

• Perform other contract administrative activities as assigned

Qualifications Required:

• Bachelor's degree (or equivalent) in a related field and 5 years of relevant experience

• Knowledge of proposals (RFPs), purchase orders, and subcontract agreements

• Understanding of contract lifecycle management

• Exceptional attention to detail and accuracy

• Excellent communication skills

• Legal knowledge and understanding of contract law

• Ability to multitask and prioritize tasks effectively

• Analytical problem-solving abilities

• Proficiency using Microsoft Office Suite (particularly Outlook, Word, and Excel)

Qualifications Desired:

• Experience in rail industry

• Experience with international contracts

• Understanding of regulatory compliance (ITAR/EAR, anti-bribery regulations)