Vinarco Services is part of the Vinarco Group, a well-established company in Thailand and Southeast Asia focused on recruitment, manpower supply, and technical consulting services.

Position: Administration Services Officer
Employment Type: Permanent
Working: 5 Days/Week l Monday - Friday
Location: Lumpini Tower, Rama 4 Rd., Bangkok

Job Purpose:

We are seeking a proactive and detail-oriented Administration Services Officer to provide administrative support to our clients and operations team. This role focuses on logistics coordination, purchase order (PO) issuance, medical arrangements, insurance support, and procurement assistance, ensuring smooth and timely operations.

Key Responsibilities:

Logistics Coordination:

• Arrange local and international travel (flights, accommodation, transportation)
• Ensure bookings are accurate, cost-effective, and confirmed on time
• Coordinate with travel agencies, hotels, and transportation providers
• Maintain travel records and share itineraries with relevant stakeholders

Purchase Order (PO) Processing:

• Prepare and issue POs for travel, logistics, and medical services
• Ensure timely approvals and accurate documentation
• Coordinate with Finance on vendor payments and invoices

Medical & Insurance Support:

• Assist with medical arrangements and insurance enrollment when assigned
• Support scheduling, documentation, and claims follow-up

Procurement & Vendor Support:

• Assist in supplier evaluation and vendor registration processes
• Ensure compliance with company procurement requirements

General Administration:

• Support the Administration team and other departments as required
• Handle incoming calls and administrative tasks
• Perform ad hoc duties assigned by the Administration Manager

Qualifications:

• Bachelor's Degree in Business Administration or related field
• 2–5 years of experience in office administration (logistics, travel, or procurement preferred)
• Strong organizational and multitasking abilities
• Excellent attention to detail and problem-solving skills
• Good command of Thai and English (spoken & written)
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)

Key Skills & Attributes:

• Strong coordination and communication skills
• Service-minded with a professional attitude
• Proactive, reliable, and detail-oriented
• Able to work under pressure and manage deadlines
• Team player with good interpersonal skills

Why Join Us?

• Work in a dynamic and professional environment
• Opportunity to collaborate with regional teams and multinational clients
• Grow your career in administration, logistics, and procurement