We are seeking a detail-oriented and bilingual (English/Spanish) Office Assistant to join our team. This long-term position offers a dynamic environment where you will support both general office operations and the accounts receivable (A/R) function. The ideal candidate will be organized, dependable, and able to multitask in a fast-paced setting.

Key Responsibilities:

Office Assistant Duties:

• Answer multi-line phone systems, take messages, and transfer calls with professional etiquette.

• Perform heavy data entry with speed and accuracy.

• Copy, scan, save, and organize documents electronically and physically.

• Route documents for internal signature and approval.

• File and retrieve materials from drawers, cabinets, and boxes.

• Maintain accurate records of filed and removed documents.

• Assist with scheduling, document prep, and various administrative tasks.

Accounts Receivable (A/R) Duties:

• Generate and send invoices accurately and on time.

• Apply customer payments and resolve discrepancies.

• Maintain accurate customer account documentation.

• Follow up on past-due accounts.

• Review and manage A/R aging reports.

• Work closely with internal departments to resolve billing issues.

• Support the A/R function during month-end close.

Qualifications:

• High school diploma or equivalent (minimum)

• Minimum of 2 years of relevant office or administrative experience.
• At least 1 year of direct experience in accounts receivable or billing support
• Strong data entry and organizational skills.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Excellent written and verbal communication.
• Ability to multitask and prioritize in a deadline-driven environment.
• Comfortable working independently and as part of a team.
• Bilingual English and Spanish (required).