Job Openings Office Administrator

About the job Office Administrator

EMPLOYMENT TYPE:

Fixed-term contract (12 months with the potential to extend annually)

COMPANY:

An IT Solutions and Talent company based in Cape Town.

LOCATION:

Hybrid (Mostly remote with occasional visits to a co-working space for sessions as required by Management)

JOB OVERVIEW:

We are looking for an experienced office administrator with a keen eye for detail. The ideal candidate will be in charge of the efficiency of the daily office operations, support to the IT Talent sourcing department, and take care of the social media presence for the company. From scheduling client meetings, social media marketing to communication between teams and stakeholders, you will be responsible for completing multi-level tasks in a professional and timely manner.

DESCRIPTION OF POSITION:

ADMIN:

  • Carrying out clerical duties such as responding to emails, and preparing documents, quotes, invoices, memos, and presentations.
  • Coordinating and managing appointments, meetings, and interviews as required.
  • Assisting GM in internal and external events as required.
  • Maintaining general office files and any other files related to the company's operations.
  • Maintaining all administrative collaboration tools on Microsoft Office - MS Planner, Outlook, MS Teams, SharePoint, etc.
  • Liaise with Internal and IT Consultants for any administrative/HR-related issues.
  • Do research and consolidate tool usage and time efficiency
  • Liaise with clients, consultants, and candidates regarding administration.
  • Assisting GM with any ad hoc admin-related tasks

FINANCE SUPPORT:

  • Consultant timesheet recording (Both IT Consultants and Internal Consultants)
  • Consultant invoice processing (Both IT Consultants and Internal Consultants)
  • Monthly invoicing
  • Assisting GM with any ad hoc finance-related tasks

IT TALENT DIVISION SUPPORT:

  • Ad-hoc listing of new jobs on the ATS system as per request
  • Advertising vacant positions on various social media platforms Manage ATS system and correlate all IT Staffing tools
  • CV Processing
  • Placement admin - permanent and contract roles
  • Drawing up contracts & liaising with clients & candidates
  • Ad hoc tasks as required - reference data, data capturing and management, etc.

DIGITAL/ SOCIAL MEDIA MARKETING:

  • Content creation for daily/weekly/monthly marketing
  • Design & advertise new job listings
  • Weekly/monthly/daily content scheduling on various platforms
  • Design & plan advertising campaigns
  • Brand building & management
  • Social media management

KNOWLEDGE AND SKILLS:

  • Proficient in handling confidential information.
  • Self-starter, taking own initiative
  • Multi-tasking and time-management skills, with the ability to prioritize tasks.
  • Well-presented - have good phone/email etiquette and be well-spoken.
  • Keen to do research and optimize processes and tools

QUALIFICATIONS REQUIRED:

Matric or post-matric qualification in Office/Business Administration or similar.

EXPERIENCE REQUIRED:

  • Min 3 years experience in an administrative role.
  • Proficient in computer software applications including Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, MS Teams).

ADVANTAGEOUS SKILLS:

  • Background in recruitment, HR, marketing & social media.
  • Experience with CRM software

**Please note: If you have not heard from us within 2 weeks, please consider your application unsuccessful.