Real Estate Executive Assistant

Job Title: Real Estate Executive Assistant

Job Summary:
We are seeking an experienced and highly organized Real Estate Executive Assistant to support our growing team. This role involves a combination of administrative, marketing, and business development responsibilities, with a focus on ensuring smooth operations, effective communication, and efficient transaction management. The ideal candidate will have a proven track record in real estate, excellent organizational skills, and the ability to manage multiple tasks in a fast-paced environment.

Responsibilities:

Executive Assistance & Transaction Management (33%)

• Manage property listings on platforms like CoStar, LoopNet, and Crexi.
• Oversee property signage orders and removals.
• Coordinate broker email campaigns for listings and buyer/tenant needs.
• Respond to inquiries from prospects and property contacts.
• Maintain and update CRM systems (Salesforce, iContact).
• Ensure compliance with transaction files and contracts, including representation agreements and W-9 forms.
• Prepare proposals, Request for Proposals (RFPs), Letter of Intent (LOIs), and purchase/sale offers.
• Organize inboxes, manage email responses, and schedule networking events.
• Provide personal assistance with travel planning and appointment scheduling.

Marketing Support (33%)

• Design and update property marketing brochures, maps, and aerials using templates.
• Manage social media platforms (LinkedIn, X) and schedule posts.
• Create blog content using ChatGPT and post finalized articles online.
• Develop PowerPoint presentations and marketing materials for property and service promotion.
• Coordinate and execute email marketing campaigns.

Prospect Research & Business Development (33%)

• Conduct lead generation activities, including email and direct mail campaigns.
• Schedule meetings and networking opportunities with prospects and partners.
• Research and identify decision-makers and their contact information.
• Track prospecting efforts and maintain spreadsheets.
• Set up and execute email drip campaigns in Salesforce and iContact.
• Research property ownership and market opportunities.

Requirements:

• 3-4 years of professional experience in real estate, preferably commercial.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint, Teams), Salesforce, Joomla, iContact, and Asana.
• Exceptional verbal and written communication skills in American English.
• Strong organizational and multitasking abilities.
• Access to reliable technology, including a newer computer, multiple monitors, and a high-definition camera/microphone.
• Ability to work in Mountain Standard Time (Denver, CO).
• Experience in lead generation, marketing campaigns, and CRM management.
• Detail-oriented with a focus on accuracy and efficiency.