Executive Assistant/Office Manager - Financial Services

Job Brief: Executive Manager / Office Manager
Permanent | Financial Services | Auckland CBD

The Opportunity

A high-growth, professional financial services business is seeking a highly capable Executive Assistant/Office Manager to support its Managing Director and wider leadership team. This isn't your typical support role, it's a high-trust, high-impact position at the centre of the business, blending Executive Assistant, Office Manager, and People & Operations responsibilities.

You will be the person who keeps the engine running: proactively managing the MDs time, coordinating leadership priorities, liaising with stakeholders for board reporting, and ensuring the office runs like clockwork.

Confidentiality is critical—you will be a trusted right hand, working closely with the Head of People & Operations, and interacting daily with internal and external stakeholders across the business.

Key Responsibilities

Executive Support

• Own and manage the MDs diary with foresight and precision

• Anticipate needs and keep the MD focused on what matters most

• Coordinate priorities and prepare for meetings well in advance

• Actively manage up—helping leadership stay organised, aligned, and high-performing

Workplace Experience & Office Management

• Be the face and custodian of a professional, welcoming office environment

• Oversee all things workplace: from technology to suppliers to systems

• Keep the physical office humming and support a high-performing workplace culture

• Be willing to roll up your sleeves and support wherever needed

People & Operations

• Support recruitment and onboarding processes alongside the People team

• Liaise with internal stakeholders to gather input for board packs and leadership reporting

• Coordinate people, process, and productivity initiatives that improve the day-to-day

• Ensure consistent, efficient operational support across the business

Communication & Coordination

• Act as the bridge between leadership and the wider business

• Turn fast-moving plans into structured, actionable items

• Assist with preparing polished board reports, presentations, and internal comms

About You

• Proven experience in an EA, Office Manager, or Executive Coordinator role

• Background in financial services, banking, insurance, or a regulated environment

• A master of confidentiality, with strong stakeholder instincts

• Proactive, intuitive, and solutions-focused

• A true organiser with a calm, composed approach under pressure

• Advanced proficiency in Google Workspace (Calendar, Docs, Drive, etc.) is essential—this is a non-negotiable

Why This Role?

This is a standout opportunity for a proven EA or Operations Manager ready to step into a broader leadership support role. You'll operate at the heart of a growing financial services firm, with the autonomy to shape the workplace experience and directly influence how the business operates every day.

You won't just support culture, you'll help create it.

The Perks

• Competitive salary

• Flexibility once you're embedded in the role

• Mt Wellington office location

• High-trust environment with visible impact