Office Coordinator

Workplace Coordinator - Wellington NZ

Part-time / Contract

Start Date: September 2026

This position will support workplace operations of a global financial services firm.

Workplace Experience & Front-of-House

• Welcome visitors and provide a professional front-of-house experience
• Prepare workstations and meeting spaces prior to arrival
• Conduct weekly walk-throughs to identify maintenance, safety, or presentation issues
• Set up and reset meeting rooms; coordinate catering for meetings and events
• Manage mail, courier deliveries, and outgoing shipments
• Manage stationery and pantry supplies, including ordering
• Assist with vendor coordination (cleaners, contractors, building management)
• Support workplace projects, purchase orders, and admin tasks
• Keep kitchens, breakout areas, and common spaces clean and well-stocked

Employee Experience

• Support engagement initiatives, celebrations, and workplace activations
• Help foster an inclusive, welcoming workplace culture

Safety & Security

• Monitor office access and security
• Act as First Aid Officer / Fire Warden (training provided)
• Report hazards and support emergency preparedness

General

• Own the day-to-day workplace experience for employees and visitors
• Build strong relationships with staff, vendors, and building management
• Identify ways to improve hospitality and workplace efficiency
• Provide flexible support as needed

Requirements

Candidates must have unrestricted working rights in NZ

Security screening and drug testing required