Legal Administrator

Our ideal candidate must have experience with proven experience as a Legal Administrator, Legal Secretary, or similar role is desirable.

Qualifications and Experience

• Associate's degree or higher in legal studies, business administration, or a related field is preferred.
• Proven experience as a Legal Administrator, Legal Secretary, or similar role is desirable.
• Strong organizational skills, attention to detail, excellent communication skills, and proficiency in Microsoft Office are essential.
• A basic understanding of legal terminology, regulations, and the court system is beneficia.
• Proficiency in relevant software: Ability to learn new software and systems is a plus.
• Strong communication and interpersonal skills: Ability to interact effectively with clients, colleagues, and legal staff.
• Ability to work under pressure: Capacity to handle multiple tasks and meet deadlines in a fast-paced environment.
• Discretion and confidentiality: Ability to handle sensitive information with discretion and confidentiality.

Responsibilities

• Document Management: Prepare and maintain legal documents, including contracts, briefs, and agreements, ensuring accuracy and completeness (South Africa.
• Communication & Scheduling: Coordinate legal communications, including taking calls, responding to emails, and interfacing with clients, as well as scheduling appointments and meetings.
• Case Preparation: Assist with case preparation, including opening and closing files, organizing documents, and preparing for court appearances.
• Record Keeping: Maintain and update databases and tracking systems for legal matters, ensuring information is readily accessible and accurate.
• Legal Support: Assisting with various legal tasks, such as preparing legal documents, conducting research, and managing case files, while also providing administrative support to legal professionals.
• Compliance: Ensure adherence to legal and ethical standards in all aspects of the role.
• Coordination:
  • Coordinate with other departments to ensure smooth workflow and communication.
  • Great time-management skills
  • Effective communication skills
  • Experience as a HR Administrator
  • Excellent problem-solving skills
  • Knowledge of the HR processes/labor laws
  • Proficient with MS Office software's
  • Great organizational skills
  • Effective communication skills

Key Attributes

• Excellent Communication Skills (Verbal and Written)
• High Organizational Skills
• Excellent Multi-task skills
• Ability to Prioritize own Workload
• Detail Orientated and Results Focussed
• Demonstrate Good People Skills
• Dependable / Responsible
• Positive Attitude
• Team Player
• Hard Worker
• Willing to Learn
• Calm Under Pressure
• Self-Management Skills