Office Admin & Portal Assistant

, 40 hours per week

Position: Office Admin & Portal Assistant

Water Tower Group is seeking a highly organized and detail-oriented individual to join our team as an Office Admin & Portal Assistant. This is a full-time position, with a regular work schedule of 40 hours per week.

As the Office Admin & Portal Assistant, you will play a crucial role in ensuring the smooth and efficient operation of our office. You will be responsible for a variety of administrative tasks, as well as managing our online portal system.

Key Responsibilities:

- Greet and assist visitors, answer phone calls, and respond to emails in a professional and timely manner

- Manage the office calendar and schedule appointments and meetings as needed

- Maintain and organize office supplies, equipment, and inventory

- Assist with preparing and distributing documents, reports, and presentations

- Process incoming and outgoing mail and packages

- Monitor and respond to inquiries and requests through our online portal system

- Create and maintain user accounts and permissions for the portal system

- Troubleshoot and resolve any technical issues with the portal system

- Collaborate with team members to ensure all portal content is accurate and up-to-date

- Provide general administrative support to other departments as needed

Qualifications:

- High school diploma or equivalent required; associate's or bachelor's degree preferred

- 1-2 years of experience in an administrative or office support role

- Proficiency in Microsoft Office Suite and experience with online portals

- Excellent written and verbal communication skills

- Strong organizational and time-management skills

- Ability to multitask and prioritize tasks effectively

- Detail-oriented with a high level of accuracy

- Proactive and able to work independently as well as part of a team

- Experience in the real estate industry is a plus

At Water Tower Group, we value teamwork, integrity, and a positive work environment. We offer competitive salary and benefits packages, as well as opportunities for growth and advancement within the company.

If you are a motivated and reliable individual with a passion for organization and excellent customer service, we encourage you to apply for the Office Admin & Portal Assistant position at Water Tower Group. We look forward to hearing from you!