Corporate Secretary

About Our Client

Our client is a prominent investment holding company managing multiple subsidiaries across various offshore jurisdictions including Singapore and Hongkong and others. Operating primarily as a holding entity outside Indonesia, they focus on maintaining compliance, corporate secretarial duties, and ensuring smooth coordination with finance and external agents. This role offers a unique opportunity to work in a complex, multinational environment with exposure to diverse regulatory frameworks.

Main Responsibilities

• Corporate Secretarial Support: Assist in maintaining corporate records, statutory registers, and ensuring compliance with regulatory requirements for multiple offshore entities.
• Compliance Monitoring: Prepare and submit quarterly compliance reports, coordinate with finance teams, and manage filings related to BKPM, OSS, and other regulatory bodies.
• Agent Coordination: Liaise with external agents handling offshore company matters, ensuring all compliance obligations are met timely and accurately.
• Legal & Regulatory Updates: Stay updated on relevant compliance regulations across jurisdictions such as Singapore, Hong Kong, Marshall Islands, and others; apply this knowledge to operational processes.
• Documentation & Reporting: Prepare detailed and meticulous reports, ensuring accuracy and completeness for internal and external stakeholders.
• Notarial Support: Coordinate with notaries as required for corporate documentation and legal formalities.
• Operational Assistance: Support the operational side of corporate secretarial functions and compliance activities, ensuring smooth workflow within the holding company.
• Governance Support: Assist in determining impacted persons and reporting requirements under applicable regulations.
• Team Collaboration: Work under supervision with a focus on strong work ethics, attention to detail, and continuous learning.

Qualification

• Minimum 1-2 years experience in corporate secretarial, compliance, or related rolespreferably with exposure to offshore jurisdictions (Singapore, Hong Kong, or similar).
• Strong English communication skills (both written and verbal) are a must.
• Good work ethics, meticulous, detail-oriented, and capable of managing multiple tasks with accuracy.
• Experience dealing with external agents and notaries is highly desirable.
• Bachelors degree in Law, Business Administration, or related field preferred.

Whats on Offer

• Supportive team environment with mentorship and professional development.
• Exposure to diverse offshore jurisdictions and complex regulatory frameworks.