Work-from-Home Admin Rockstar (AU Bookkeeping Firm) - Balance Business Solutions

Step Into a Role That Values Your Growth and Excellence – Admin Assistant Wanted!

Are you organised, proactive, and ready to make a real impact? BBS – Balance Business Solutions is looking for an Admin Assistant to support our bookkeeping team and help our clients thrive. This is a hands-on role where no two days are the same; you'll be at the heart of keeping our office and client processes running smoothly.

About us:

We support small and medium businesses with bookkeeping, BAS, payroll, and compliance services. As BAS Agents and Xero Partners, we provide practical solutions that help our clients grow.

Learn more about us: https://bbsco.com.au/

Why Join Us:

• Salary: PHP 50,000 to 75,000 per month (depending on experience)
• HMO coverage after probationary period
• Schedule: Monday to Friday, 8:30 AM to 4:30 PM AEDT/AEST
• Clear opportunities for career growth and advancement
• Supportive and collaborative team culture
• Ongoing training and professional development
• Work-life balance.
• Birthday Leave
• Permanent work-from-home set-up
• New equipment supplied

Position Summary:

As our Admin Assistant, you'll play a vital role in keeping our firm running smoothly. This diverse role covers a wide range of administrative responsibilities, providing essential support to the team.

The ideal candidate is highly detail-oriented, communicates exceptionally well, and thrives at juggling multiple tasks efficiently and accurately.

What You'll Do:

• Monitor and manage the admin inbox daily, responding promptly (ideally same day).
• Provide general administrative support to the director and the team, including scheduling, file management, and meeting coordination.
• Manage calendars, including dedicated calendar management for the Director.
• Ensure the security, integrity, and confidentiality of all company and client data.
• Assist management with developing and implementing office policies and procedures.
• Track internal KPIs and prepare reports.
• Assist with proposals, engagement letters, invoices, and other documentation, ensuring accuracy and compliance.
• Support the client onboarding process
• Assist with quarterly BAS forms and submissions.
• Support reporting and timesheet management in Karbon.
• Provide ad hoc executive assistant support to the director as required.

What Were Looking For:

• At least 3 years of AU administrative experience, preferably within an AU bookkeeping firm.
• Highly organised with strong attention to detail
• Excellent communication and multitasking skills
• Proven ability to multitask and manage competing priorities.
• Positive, proactive team player
• Familiarity with AI tools such as ChatGPT is an advantage (but not required).

Software Knowledge: (desirable, but not essential)

• Microsoft Office (especially SharePoint, Word, and Excel)
• Xero
• Karbon
• Ignition
• Dext