Remote Accounts Receivable & Finance Officer | Australian Aviation Business

Firm Description:

Aero Adapt is a leading aviation services company based in Sydney, Australia, serving clients across the Asia Pacific region. Since 2013, the firm has delivered expert trip support, flight planning, and operations services for airlines, private operators, and government clients. Known for reliability, innovation, and 24/7 support, Aero Adapt combines local insight with global expertise to ensure seamless aviation operations.

Our business operates in a project-based environment similar to construction, legal, or manufacturing firms, where accurate cost allocation across jobs, cost centres, and entities is critical.

Learn more: https://aeroadapt.com/

Hear from Co-founder, David Valeo: https://shorturl.at/uy6Dx

Why Join Us:

• Competitive salary of PHP 60,000 – 85,000 per month (depending on experience)
• Working permanently from home, Monday to Friday, 7:00 am to 3:00 pm Philippine Standard Time
• 20 days of paid leave a year + birthday leave
• Following Sydney Public Holidays (with flexibility)
• Direct hire by Aero Adapt
• New equipment provided
• A supportive and collaborative work environment
• Stable and growing Australian company with 10+ years in operation.

Position Overview:

We are seeking a highly experienced Accounts Receivable / Finance Officer with strong Australian bookkeeping experience and advanced Xero expertise to take ownership of the Accounts Receivable function within a multi-entity, project-driven organisation.

This is a critical finance role responsible for ensuring accurate and timely invoicing, collections follow-up, and revenue reconciliation. All tied to specific jobs and cost centres across multiple entities.

Key Responsibilities:

Accounts Inbox Management

• Manage the Accounts inbox and action incoming emails promptly
• Identifying and escalating non‑AR actionable emails to management
• Handle client billing queries professionally and efficiently

Accounts Receivable & Client Billing

• Generate and issue client invoices accurately and promptly
• Monitor outstanding receivables and follow up on overdue accounts
• Allocate revenue correctly to projects (jobs) and cost centres in Xero
• Identify jobs/projects linked to invoices
• Process and reconcile incoming payments against client accounts
• Maintain an accurate and up-to-date AR ledger in Xero

Reconciliation & Reporting

• Assist with company credit card reconciliations
• Prepare AR aging reports and highlight overdue accounts to management
• Use Asana daily to track and manage finance-related tasks
• Identify opportunities to streamline bookkeeping processes

Qualifications:

• Minimum 2+ years' Australian bookkeeping experience (essential)
• Advanced, hands-on proficiency in Xero (essential)
• Strong working proficiency in Asana
• Demonstrated experience with General ledgers, Cost centres, and Project‑based accounting
• Experience working in a multi‑entity business
• Previous experience in an Accounts Receivable or finance support role
• Excellent attention to detail and strong organisational skills.
• This role requires someone who can take ownership of the Accounts Receivable function with minimal supervision.
• Strong communication skills (email-heavy role).

This role is NOT suitable if you:

• Do not have hands-on Australian bookkeeping experience
• Have only basic or limited Xero and ASANA exposure

If you are an experienced and detail-oriented finance professional seeking a long-term role within a stable Australian company, we would welcome your application.