AU Admin Assistant - Omnis Group

About Us

At Omnis, we are cloud accounting specialists and Xero Gold Partners, delivering real-time, relevant financial insights to help our clients make informed business and personal finance decisions. Join our team and work alongside seasoned professionals.

To learn more about us, please visit our website, https://omnisgroup.com.au/

Why Join Us

We offer a dynamic and supportive work environment with excellent benefits, including:

• Competitive Salary: Between 60,000-90,000 Pesos per month (includes 13th month)
• Work From Home: Enjoy the flexibility of working from home
• Work-Life Balance: Monday to Friday, 7:00 am to 4:00 pm PH time
• Extra Time Off: 25 days of paid leave, Western Australian public holidays & celebrate your birthday with an additional day of leave
• Permanent work-from-home set-up
• Equipment supplied
• Collaborative and supportive team

Job Overview

As our Admin Assistant, you will be a key player in maintaining the seamless operation of our firm. This role encompasses a diverse range of administrative responsibilities, providing vital support to both our accounting team and clients. The ideal candidate will be highly detail-oriented, demonstrate exceptional communication skills, and excel at managing multiple tasks with efficiency and precision.

Key Responsibilities:

• Daily monitoring of the admin inbox with the aim to respond ASAP (the same day if possible)
• Answering phones to cover for the receptionist's lunch breaks and leave
• General admin duties, including filing and managing filing systems
• Ensuring the security, integrity, and confidentiality of data
• Manage ad hoc client queries and requests
• Assisting Management with office policies and procedures
• Email follow-up of overdue debtors
• Internal Monthly reporting of WIP write-offs, fee tracking, monitoring client Net Promoter Score (NPS) and team Net Promoter Score (NPS) Surveys.
• Assisting with client proposals, engagement letters, invoices, tax returns, and financial statements, ensuring accuracy and compliance.
• Calendar Scheduling & attending meetings.
• Handle tax lodgements, including returns and BAS submissions.
• Assist the practice manager in ad hoc personal assistant duties.
• Any other reasonable tasks as requested on an ad hoc basis

About you:

• Minimum of 2 years of administrative experience, preferably in an accounting or financial services environment.
• Strong verbal and written communication abilities
• Excellent organisational and time management skills.
• Quick learner and can work independently and in a team
• Cares about quality outcomes for our clients and teamwork
• Focused on continuous improvement
• Able to meet set daily deadlines

Software Knowledge: (desirable, but not essential)

• Proficient in Microsoft Office, especially SharePoint, Word and Excel.
• Xero and Xero Practice Manager (XPM)
• Xero Blue
• FYI
• Ignition
• Annature