Admin & Operations Coordinator - Permanent WFH (AU Accounting Firm)

Join Our Team as a Permanent Work-from-Home Administrative Assistant (Australian Accounting Firm)

About us:

At We Are Lumen, we partner with small to medium-sized impact organisations-including not-for-profits and purpose-driven, values-led businesses that are creating meaningful change. Our services are tailored to meet each client's unique needs, whether it's providing financial management or supporting a smooth transition to Xero. Our goal is simple: to support our clients in the best way possible.

Learn more about us: wearelumen.com.au

The perks of joining our team:

• Salary range between Php 65000 - 85000.
• Incentive program to reward your contributions and achievements.
• Work from home anywhere in the Philippines.
• Monday to Friday, 7:00 am 3:00 pm PST.
• Equipment is provided to set you up for success.
• You'll be joining a fun, supportive, and values-driven team.
• 20 days of paid annual leave.
• Flexible public holidays swap days to align with personal values or cultural celebrations.

Job Overview:

We are seeking a highly organised and proactive Administrative and Operations Coordinator to support business functions across multiple departments, including Finance, Practice Administration, and Partner Support. This role is responsible for ensuring smooth day-to-day operations, supporting compliance and onboarding processes, and managing recurring administrative tasks with attention to time sensitivity and quality.

Key Responsibilities:

• Schedule and manage meetings, resolve conflicts, and coordinate availability with partners.
• Maintain and update accurate calendars for team members and partners to ensure smooth operations.
• Assisting with writing and maintaining standard operating procedures
• Monitor and manage PD logs and research (CA ANZ).
• Ensure timely completion of annual compliance questionnaires and other reports.
• Manage accounts receivable, including client billing.
• Handle accounts payable, bill processing, and software platforms such as Dext and Xero.

• Oversee the whole administration, checking receipts and transaction accuracy.

• Maintain and update WizeHub (e.g., Fab5).
• Assist in recruitment processes, including team coordination and document management

• Manage employee onboarding/offboarding, including checklists and equipment coordination.

• Support the administrative components of team events and meetings.

• Ensure compliance with documentation and requirements
• Coordinate information gathering for audits and reports across teams. 

Who were looking for:

• Proven experience in administrative, operations, or coordinator roles.
• Strong organisational and multitasking skills.
• Proficiency in Microsoft Office, calendar management tools, and finance software (Xero, Dext).
• Ability to handle confidential information with discretion.
• Strong communication and stakeholder coordination skills.

If you're seeking a fulfilling long-term opportunity that offers professional growth, impactful work, and a true work-life balance, this could be the ideal role for you.

Apply now and take the next step in your career with We Are Lumen!