Head of Safety Management

Reporting to: Core Team

We are now recruiting for the Head of the 16^th WSM Safety Management Department. 

If you have experience in this area, have a keen awareness of risk mitigation and understand the regulations, legal & other obligations of a large-scale event then we want to hear from you!

What does the role involve?

This is a volunteer role within the 16^th WSM team. It will involve working in close partnership with other members of the WSM 2022 team, particularly (although not limited to), professional members of Scouting Ireland staff (in particular the Moot Director), the Core Team of the 16^th WSM and other department heads.

The Head of Safety Management will be responsible for supporting the safe planning and execution of the 16^th World Scout Moot in Ireland and will be expected to establish and lead a team of volunteers to ensure that the full functions of this area are achieved. 

• Duties of the role include, but are not limited to:
  
• Establish & lead the 16^th WSM Safety Management team.
  
• Supporting all other voluntary led departments within 16^th WSM to ensure that risks to the event are mitigated insofar as is possible.
  
• Help to develop & disseminate policies & procedures to ensure compliance with all obligations expected of a large-scale (Scouting) event.
  
• Work closely with other departments across the Moot Planning Team to ensure delivery of a world class Moot programme.
  
• Act in an advisory capacity to support other departments regarding compliance & risk related to their roles & duties.
  
• Create risk assessment templates and support other departments in the creation of risk assessments throughout the 16^th WSM journey (before, during & after).
  
• Establish, review and maintain a graded risk register.
  
• Provide regular reporting regarding safety management and risk to the Core Team and other key stakeholders (internal and external to the 16^th WSM team).
  
• Support adherence to all event planning compliance, as identified and required by the event licence.
  
• Understand any insurance policies covering the 16^th WSM (and related activities) and support compliance to same.
  
• Assist in the preparation of documentation as required by any regulatory or statutory body.
  
• Develop & implement a safety management framework for use throughout the 16^th WSM planning team.
  
• Supporting compliance with any requirements as per WOSM (World Organisation of the Scout Movement) during the planning and execution phases of the 16^th WSM.
  

Is this the right role for you?

• Do you have knowledge of large-scale event planning risks? 
  
• Can you manage your time and organise yourself and others effectively?
  
• Are you willing to work with others to ensure the compliance of the 16^th WSM with all relevant statutory & other obligations?
  
• Are you passionate about international programme Scouting events?
  
• Are you excited about the opportunity to provide the best World Scout Moot experience?
  
• Do you have strong communication skills?
  
• Are you comfortable making decisions which may be, at times, difficult?
  
• Are you able to lead, train and mentor others in a team environment?
  
• Do you have a variety of skills that can be applied to this role while also gaining experience and learning on the job?
  

Time commitment:

• This role will require a significant investment in time, from 2021 right through to the Moot itself, and post-Moot review.
  
• This role will entail continuous remote and face-to-face meetings (in Ireland, pending easing of COVID-19 restrictions) both on evenings and weekends.
  
• It is likely that this role will also entail meetings (face-to -face and virtual, as appropriate) with relevant external bodies.
  
• The successful individual(s) will also be expected to attend the Moot event in its entirety and will likely need to be available in the days prior/post Moot for logistical and delivery purposes.
  

Terms of appointment:

This is a voluntary unremunerated role. However, reasonable expenses in line with the Scouting Ireland & World Organisation of the Scout Movement (whichever is the most relevant) expenses policies will be paid.

All queries regarding the role can be emailed to claire.mcaroe@moot2021.ie

Applications are being accepted until March 17^th, 2021.