Admin Supervisor

Job Summary:

We are looking for an experienced and organized Administration Supervisor to oversee daily administrative operations, supplier and vendor coordination, staff accommodation, warehouse monitoring, asset management, and team supervision. The ideal candidate should have strong UAE market knowledge, excellent coordination skills, and the ability to manage multiple administrative functions efficiently.

Key Responsibilities:

Manage supplier and vendor relationships across the UAE and negotiate competitive rates and quotations.

Identify cost-saving opportunities while maintaining quality and operational requirements.

Monitor warehouse operations, inventory, stock issuance, material storage, and asset utilization.

Manage staff accommodation, including occupancy, room allocation, maintenance, cleanliness, and facilities.

Maintain records of staff SIMs, mobile connections, office equipment, and company assets.

Oversee daily office administration, including supplies, stationery, maintenance, utilities, and housekeeping.

Coordinate company events, employee activities, meetings, and other corporate arrangements within approved budgets.

Maintain accurate supplier, contract, accommodation, inventory, SIM, asset, and administrative records.

Maintain strong knowledge of UAE suppliers, service providers, accommodation options, rental facilities, and administrative services.

Supervise the administration team, assign tasks, monitor performance, and ensure timely completion of responsibilities.

Coordinate with HR, Accounts, Procurement, Projects, and other relevant departments for smooth administrative operations.

Requirements:

* Bachelor's degree in **Business Administration or a related field**.

* Minimum **3–5 years of experience** in administrative supervision, office management, or a similar role.

* Strong knowledge of the **UAE market**, suppliers, vendors, service providers, and administrative solutions.

* Strong organizational, coordination, and leadership skills.

* Excellent communication skills in **English**; Arabic is an advantage.

* Proficiency in **MS Office, including Excel, Word, and Outlook**.

* Good working knowledge of relevant business software, including **SAP**.

* Ability to multitask, prioritize responsibilities, and work effectively under pressure.

* Strong negotiation, problem-solving, and vendor management skills.