VN - Executive Office, Operations & Administrative Associate

Operations & Administrative Associate - Vietnam

YCP is a Singapore-based advisory and investment firm listed on the Tokyo Stock Exchange. Founded in 2011, the Group has achieved exponential growth and now has 700+ professionals across 20+ offices globally, including China, Hong Kong, India, Indonesia, Japan, Malaysia, Netherlands, Philippines, Singapore, Taiwan, Thailand, USA, and Vietnam. Our advisory arm focuses on consulting engagements related to new business development, business turnaround, financial advisory including M&A due diligence, digital marketing, and global expansion support. Our investment arm operates businesses in personal care, F&B, early education, pet care and other strategic sectors across Asia. Please visit https://ycp.com/ for more details.

We are committed to nurturing the next generation of business leaders in Asia by providing real, hands-on experience across both advisory and investment work. Due to the continued growth of our Vietnam office, we are seeking a detail-oriented and proactive Operations & Administrative Associate to support day-to-day office operations, administrative processes, and internal coordination across teams. This role will play a key part in ensuring smooth business operations and compliance with internal procedures and local regulations.

What You Will Do:

• Manage office administration and ensure smooth day-to-day operations of the Vietnam office
• Handle document and contract management, including preparation, filing, and submission for the legal representative's signature
• Coordinate with internal teams and external vendors on administrative matters (e.g., office supplies, service providers, maintenance)
• Support onboarding and offboarding processes, including documentation and coordination with relevant stakeholders
• Assist in payroll coordination by compiling inputs (e.g., attendance, claims, leave records) for processing by finance or external vendors
• Manage employee expense claims, including verification and proper documentation before submission
• Ensure timely renewal and management of administrative tools and licenses (e.g., token devices, software subscriptions)
• Maintain proper records for statutory and compliance-related documentation (e.g., labor documents, company licenses)
• Support internal reporting and tracking of operational metrics and administrative processes
• Liaise with external parties such as corporate secretaries, legal advisors, and service providers as needed
• Drive process improvements to enhance operational efficiency and internal controls

What We're Looking For:

• Bachelor's degree in Business Administration, Management, or a related field
• 2–4 years of experience in operations, office administration, or business support roles in Vietnam
• Familiarity with Vietnam labor regulations and basic statutory requirements is an advantage
• Strong organizational and coordination skills, with the ability to manage multiple tasks and deadlines
• Detail-oriented with a structured and process-driven mindset
• Proficiency in Microsoft Office (especially Excel, Word, and PowerPoint)
• Strong communication skills in English and Vietnamese (both written and verbal)
• A proactive, hands-on team player with strong problem-solving abilities