Administrative Assistant

Key Responsibilities:

Serve as source of information to the students, staff and researchers and faculty on policies, procedures, office activities and Kawader program specifics
Respond to general inquiries, application inquiries, resolve routine problems, and consult with supervisor or others, as needed, on more complex issues
Kawader recruitment: Screening of application via interfolio, shortlist CVs for supervisors review
Responding to potential applicant inquiries
Schedule interviews and conduct regular updates on recruitment master-sheet Compose routine letters/presentations and correspondence for supervisor's review and approval
Proofread documents for accuracy and completeness
Perform other general word processing and data entry duties
Create and update spreadsheets Schedule appointments, maintain individual and/or department calendar
Scheduling/logistical coordination of individual catchups with researchers Monitor activity of moderately complex department budgets and/or grants and maintain data on spreadsheets
Review expenses and invoices for accuracy, investigate discrepancies, and report results to supervisor
Keep track of OTPS expenses and overall Kawader Payroll/Budget for supervisors review
Update Kawader web pages
Utilize desktop publishing software to design and produce materials for the department (e.g. flyers and posters). Perform other clerical duties: photocopy and fax materials, process forms, maintain office files and records, pick up/deliver mail and materials, etc.
Assist with the prioritization of office activities and delegate to and monitor work of student and/or casual employees.

Qualifications:

Required Education:

Bachelors Degree
Required

Experience:

2 years or more within an office environment (ideally in an academic setting)
Fluency with MS Office (Power Point, Excel, Word, etc.)
Fluent with spreadsheet creation and analysis
Excellent verbal and written skills
Team player and works well under pressure and deadlines
Arabic speaking