Bookkeeper Job Description

A law firm's bookkeeper is responsible for managing the financial records and transactions of a legal practice, ensuring accuracy, compliance, and efficiency in all day-to-day accounting operations.

Core Responsibilities:

• Maintain complete and up-to-date financial records, including tracking all expenses, revenues, and firm transactions in the accounting system.
• Handle client billing: generate, process, and send invoices, track receivables, and follow up on outstanding payments.
• Reconcile credit card and vendor statements.
• Perform daily bookkeeping functions including data entry of all receipts, disbursements, and reconciliations for operational and trust accounts.
• Oversee trust account management: ensure accurate records for client funds held in trust, compliance with legal and ethical standards, and timely disbursements.
• Prepare and present detailed financial reports, such as balance sheets, profit and loss statements, and case-based reporting to management for decision-making.
• Assist with the annual budgeting process, forecasting, and responding to financial audit requests.
• Monitor and maintain compliance with relevant accounting regulations, tax laws, and industry-specific trust accounting rules.
• Coordinate with firm owner, and external auditors as needed for reporting and decision-making.

Required Qualifications and Skills

• 2+ years of bookkeeping or accounting experience, preferably in a law firm or professional service environment.
• Proficiency in accounting software (e.g., QuickBooks) and law firm billing applications.
• Strong organizational skills, attention to detail, and ability to handle sensitive client and firm data confidentially.
• Knowledge of trust accounting, client fund management, and legal billing practices.
• Strong communication skills and collaborative work style for coordinating with attorneys, support staff, and vendors.