Strategic Operations and Systems Partner

Location
Remote

Primary Time Zone
Pakistan Time (PKT)

Role Overview

• Provide high level executive and operational support to a fast paced global executive managing multiple business ventures
• Serve as a trusted partner who reduces executive cognitive load and creates structure across shifting priorities
• Operate with discretion, sound judgment, and strong independent execution
• Support both day to day execution and higher level coordination across multiple workstreams
• This is not a traditional assistant role. It requires ownership, maturity, and executive level thinking

Key Responsibilities

• Provide executive support through administrative management, follow ups, coordination, and strategic support tasks
• Coordinate frequent international travel, including travel agency communication, meet and greets, and ground transportation
• Maintain and improve workflow automations to reduce administrative burden
• Troubleshoot automation issues and help optimize systems and processes
• Support project management and task coordination across multiple priorities and ventures
• Assist with calendar and email management while maintaining structure and continuity
• Prepare summaries, organize information, and turn ambiguity into clear next steps
• Support meeting workflows through preparation, coordination, and follow through
• Respond flexibly to urgent matters and occasional weekend needs when required

Key Qualifications Needed

Must Have

• 5 or more years of verified experience supporting C suite executives or founders in high growth or demanding environments 
• Proven experience in elite executive support, not just task based assistance
• Strong decision making ability and the capacity to work independently with minimal supervision
• Excellent written and verbal communication skills suitable for executive level interactions
• Strong sense of ownership, reliability, and follow through
• Ability to anticipate needs, think ahead, structure ambiguity, and execute quickly and accurately
• Maturity, discretion, and professionalism in handling confidential and sensitive matters
• Strong project coordination and follow up discipline
• Ability to support a frequently traveling executive across multiple priorities and business interests

Preferred

• Experience with workflow automation and AI driven tools 
• Familiarity with platforms such as Zapier and Make.com
• Strong working knowledge of ChatGPT and related AI tools for drafting, synthesis, research, and organization
• Experience identifying automation opportunities, implementing workflow improvements, and resolving blockers in automated systems