Executive Assistant (Operations Support)

We are seeking a highly organized, proactive Senior Virtual Executive Assistant to support a founder-level leader in a professional services environment. This role is focused on optimizing executive operations, managing high-level communication, advancing strategic projects, and supporting content and outreach initiatives.

Key Responsibilities

• Manage executive calendar, priorities, and high-level communications

• Oversee inbox management, email outreach, and follow-up sequences

• Track project progress, deadlines, and KPIs; maintain organized dashboards

• Organize supporting documents, and reference materials

• Plan and coordinate meetings, events, and executive engagements

• Handle travel coordination and itinerary management

• Support content creation, communication initiatives, and outreach campaigns

Required Skills & Qualifications

• Strong spoken and written English

• Exceptional organizational skills and attention to detail

• High level of confidentiality and discretion

• Advanced proficiency in Microsoft 365 (Word, Excel, Outlook, PowerPoint, Teams, SharePoint)
• Comfortable managing email systems and executive workflows in Outlook

• Ability to learn new tools and platforms quickly

• Self-directed, reliable, and accurate with time tracking

• Comfortable supporting content, communication, and outreach initiatives

Ideal Candidate Traits

• Takes initiative and solves problems proactively

• Communicates clearly and consistently

• Learns new systems quickly

• Produces polished, executive-level work

• Enjoys supporting leadership, professional development, and organizational growth

• Comfortable working within or supporting a faith-centered organization or group