Senior Executive Assistant (Strategic Operations & Executive Support)

We are seeking a highly capable and strategic Senior Executive Assistant to provide high-level support to executive leadership. This role goes beyond administrative support, it requires operational thinking, project ownership, strong communication skills, and comfort working in a fast-paced, evolving environment.

The ideal candidate is proactive, detail-oriented, tech-savvy, and comfortable leveraging modern tools, including AI platforms, to increase efficiency and productivity.

Key Responsibilities

• Manage complex executive calendars, priorities, and scheduling across multiple stakeholders
• Oversee inbox management, drafting responses, and filtering high-level communications
• Prepare reports, presentations, executive briefings, and board-ready documents
• Coordinate strategic projects and ensure deadlines and milestones are met

• Develop and maintain dashboards, trackers, and workflow systems

• Support meeting preparation, including agenda creation, documentation, and follow-ups

• Handle travel coordination, logistics, and event planning

• Liaise with internal teams, vendors, and external partners

• Identify process improvement opportunities and implement efficiency solutions

• Support content, communication, and executive initiatives as needed

Required Skills & Qualifications

• 2+ years of experience supporting senior-level executives

• Exceptional written and verbal English communication skills

• Proficient in Microsoft 365 (Word, Excel, Outlook, PowerPoint, Teams, SharePoint)

• Strong Excel skills (trackers, reporting, dashboards)

• Experience managing executive workflows and high-volume communication

• Strong organizational and project management skills

• High level of confidentiality and discretion

• Self-directed with strong decision-making ability

Technology & AI Competency

• Comfortable using modern productivity tools and digital platforms

• Familiar with AI tools (e.g., ChatGPT or similar platforms) 

• Understands how AI can improve efficiency, even if not an automation expert

• Open to learning and adapting to new systems and emerging technology

Ideal Candidate Traits

• Strategic thinker who anticipates executive needs

• Highly proactive and solutions-oriented

• Organized under pressure and able to manage competing priorities

• Produces polished, executive-level work

• Tech-forward and efficiency-driven